Baie-James Tourism — EPRTNT 2025-2027 – Festivals and Events

• Duly completed and signed application form (Excel format).
• Program or draft program of the upcoming event.
• Most recent event report, if available.
• Most recent financial statements of the organization, including revenue and expenses for the latest event.
• Forecast revenue and expense budget for the upcoming event.
• Confirmations from financial partners, if available.
• Board resolution (or equivalent) authorizing the signatory of the funding application.
• OQLF attestation or certification for organizations with 25 or more employees, if applicable.
• Proof of compliance or commitment to the Qualité-Sécurité d’Aventure Écotourisme Québec program for nature and adventure tourism businesses, if applicable.
• Indigenous certificate or certification confirming Indigenous status of the organization or community, if applicable.

Who is eligible?

• For-profit tourism enterprises.
• Non-profit organizations in the tourism sector.
• Tourism cooperatives.
• Municipal entities in the Baie-James region.
• Recognized Indigenous communities, nations and Indigenous tourism enterprises, and groupings of these clienteles.

Who is not eligible

• Provincial or federal Crown corporations, ministries and government agencies.
• Applicants listed in the Register of enterprises ineligible for public contracts.
• Businesses not compliant with the Office québécois de la langue française francization process.

Eligible expenses

• Administration costs linked to the supported edition or specific development aspect.
• Programming costs for the festival or event.
• Promotion, marketing and communication expenses.
• Site and facilities management fees.
• Costs of products intended for resale.
• Travel expenses within public service rates, general expenses, and salaries and benefits of the promoter’s staff related to the event.
• Audited sponsorships of goods and services, up to 50% of total eligible costs.

Ineligible Costs and Activities

• Costs not directly linked to holding and organizing the event.
• Capital expenditures related to acquiring equipment (depreciation) and working capital, debt service, operating or capital losses, and capital buyback.
• Costs for bringing assets up to standard, asset maintenance and regulatory compliance, as well as regular maintenance and financing fees.
• Non-refundable portions of sales taxes and other costs eligible for reimbursement, plus donations and in-kind contributions that are not audited, transfers of assets and legal fees.
• Remuneration of lobbyists, cost overruns and acquisition of motorized transport equipment not dedicated to the visitor experience.

Eligible geographic areas

• Baie-James tourism region, including Chapais, Chibougamau, Lebel-sur-Quévillon, Matagami and the Eeyou Istchee Baie-James regional government territory.

• Projects are received on a continuous basis and analyzed during predefined assessment periods indicated on the Tourisme Baie-James website.
• Only complete applications, submitted with all required documents, are analyzed.

• Projects can be submitted on a continuous basis until October 31, 2026 or until funds are exhausted.
• An obligatory meeting with Tourisme Baie-James must be held before submitting the project.
• Incomplete applications will not be analyzed.
• The current funding cannot replace an existing financial assistance program and projects cannot have received an ARBJ subsidy.