Waste Heat Recovery — Stream 1: Feasibility study
QC, Canada
Financial support for thermal waste heat recovery projects in Quebec
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- grant_single|projectCostPercent
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- grant_single|timelineUnspecified
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Grant and Funding
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- Utilities
- Construction
- Manufacturing
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- Gouvernement du Québec
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Get funding to cover 75% of costs up to $150,000 for a feasibility study to determine a project's technical and financial feasibility to implement an infrastructure to capture and distribute thermal waste. (Stream 2 of this program.)
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Eligible projects and activities for this grant include investments necessary for the conception, construction, and commissioning of infrastructure related to thermal energy recovery.
- Construction of the heat network connecting one or more emitters to one or more receivers
- Connection to the heat network, including all equipment between the network and the point of delivery
- Capital costs for upgrading or purchasing equipment and constructing or upgrading infrastructure
- Costs associated with the installation of machinery and equipment
- Costs for commissioning and calibrating machinery and equipment
- Costs for land development where the project will take place
- Engineering work to finalize the project design
- External professional fees
- Administrative or management fees up to a maximum of 15% of eligible expenses
- Salaries and benefits for in-house staff related to project development and implementation
grant_single|admissibleProjectsExample
$135,000
Vancouver
Upgrade of existing infrastructure for thermal energy recovery at a hospital.
$150,000
Toronto
Construction of a centralized thermal energy recovery system.
$90,000
Calgary
Feasibility study for district heating in the new Green City project.
$150,000
Ottawa
Installation of a heat network in a new residential development.
$150,000
Laval
Expansion of thermal energy network in the industrial park.
$150,000
Halifax
Development of a solar thermal energy capture and distribution system.
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Eligibility criteria for the grant include specific requirements that the decision-makers use to evaluate qualifying projects. These criteria help ensure that the funds are allocated to candidates who are most likely to achieve the program's goals.
- The project must involve the construction of a heat network to connect one or more emitters to one or more receivers.
- The applicant must provide a signed and dated application form along with detailed project documentation.
- The project must show a reduction in energy consumption and GHG emissions, with calculations validated per ISO 14064-3 standards.
- The applicant must demonstrate credible project financing and supply agreements with thermal reject suppliers.
- The project must include risk assessments and strategies for risk mitigation.
- Costs covered include expenses for equipment, infrastructure, engineering services, professional fees, and administrative or management expenses up to 15% of eligible costs.
- Applicants must submit annual progress reports and final reports outlining the project’s progress and financial usage.
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Yes, there are eligible expenses for this grant. These include various initial investments necessary and justifiable for the realization of the project.
- Costs in capitals for upgrading or purchasing equipment and constructing infrastructures
- Installation costs of machinery and equipment
- Costs for commissioning and calibrating machinery and equipment
- Costs for land development for the project
- Engineering costs for finalizing the project's design
- External professional fees
- Administrative or management fees up to 15% of eligible expenses
- Salaries and internal benefits associated with project development and realization
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Eligible applicants for the grant must be located within the geographic boundaries of the province of Quebec, Canada.
- Province of Quebec, Canada
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There is no specific mention of evaluation and selection criteria detailed for this grant in the provided information.
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- Step 1: Prepare the following documents:
- The financial aid application form in Excel format, completed
- The financial aid application form in PDF format, signed and dated by an authorized signatory
- One or more documents presenting the following information:
- A description of the applicant
- A detailed description of the proposed infrastructure project, including its location and the presentation of the selected installations for the project's implementation
- The project schedule
- Project partners
- Supply agreements with the suppliers of thermal waste
- The feasibility study of the project
- The financial plan detailing sources of financing
- Detailed cost estimates for project implementation
- Calculations of energy consumption reductions, by energy source
- Calculations of GHG emissions reductions in equivalent CO2 tons (t eq. CO2) per year, validated in accordance with ISO 14064-3
- Letters of intent from potential customers
- Risk study and mitigation strategies
- Step 2: When all your documents are ready, send them by email, with the subject "Valorisation des rejets thermiques," to vrt@environnement.gouv.qc.ca. Within five working days of receiving the documents, a program officer will be assigned to your file and their name and contact details will be sent to you.
- Step 3: Following a full evaluation of your application and confirmation of its eligibility, you will receive written confirmation indicating the maximum amount of financial aid that may be granted to you.
- Step 4: A financial aid agreement will be sent to you for signature. An initial payment of up to 50% of the total financial aid will be granted following:
- The signing of the financial aid agreement by both parties
- Proof that your project has started, such as a purchase order or a contract for preparing plans and specifications
- Step 5: Throughout the project's implementation period, from the acceptance date of the application until the project's completion date, the Ministry requires an annual progress report by March 31 each year, presenting:
- The progress of the project
- The work carried out since the financial aid agreement's signing
- The expenses and the use made of the financial aid, including the total eligible expenses incurred for the last financial year (April 1 to March 31)
- The schedule follow-up
- Step 6: For projects over $10,000,000, a second payment, corresponding to 25% of the allocated financial aid, will be made after receiving and validating the compliance of the progress report. This report must demonstrate eligible expenses exceeding 50% of the granted financial aid.
- Step 7: A final project report containing the same information as in Step 5 must be produced no later than one month after the project's completion date.
- Step 8: After receiving and validating the final report accompanied by a request for reimbursement of eligible expenses:
- A second and final payment, corresponding to the maximum residual financial aid allocated, will be made for projects under $10M
- A third and final payment, corresponding to the maximum residual financial aid allocated, will be made for projects over $10M
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Grants are aimed at supporting projects that capture and distribute thermal waste, with significant funding available for eligible expenses.
- The financial aid ceiling per project is $40 million.
- Reimbursable expenses must be justifiable, necessary, and directly associated with the project.
- The application process includes a pre-defined set of steps, starting with preparing comprehensive project documents and ending with detailed reporting requirements.
- Progress reports must be submitted annually by March 31, and final reports within one month of project completion.
- A staged payment system is enforced, with initial, interim, and final disbursements based on project milestones and report validations.
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vrt@environnement.gouv.qc.ca
Apply to this program
Support for Thermal Waste Recovery Infrastructure
The Valorisation des rejets thermiques program offers financial assistance for the design, construction, and commissioning of infrastructures aimed at capturing and distributing thermal waste, providing up to 75% of eligible expenses or a maximum of $40M per project.
Detailed Explanation of the Valorisation des rejets thermiques Program
The Valorisation des rejets thermiques program, specifically its second component, provides significant financial assistance to support the implementation of infrastructures designed to capture and distribute thermal waste. This initiative is part of a broader effort to enhance energy efficiency and reduce greenhouse gas emissions by repurposing thermal waste, which would otherwise be lost to the environment. Here’s an in-depth look at the program, its eligibility criteria, financial benefits, and application process.
Objective and Overview
The primary objective of the Valorisation des rejets thermiques program is to facilitate the transition of businesses towards more sustainable energy practices by promoting the recovery of thermal waste. The implementation of infrastructures that can capture and distribute thermal waste not only reduces the energy consumption but also significantly decreases greenhouse gas emissions, contributing to the fight against climate change.
Aid Provided
The program offers financial assistance up to 75% of the eligible expenses required for the project, with a maximum cap of $40 million per project. The specific financial aid formula is as follows:
- 75% of eligible expenses: This applies to the total cost of the project.
- Conditional formula: $125 multiplied by the number of tonnes of CO2 equivalent reduced (t eq. CO2), plus $8 multiplied by the number of gigajoules (GJ) of renewable energy reduced. The calculations are based on the anticipated reductions for the first 20 years.
This financial assistance aims to make the initial investment in thermal waste recovery infrastructures less burdensome, enabling more enterprises to participate in these energy-saving initiatives.
Eligible Expenses
To qualify for financial assistance, the expenses must be directly attributed to the execution of the project and involve the initial investments necessary for its realization. The program specifies the following types of eligible expenses:
- Construction of the heat network: Establishment of the network to connect one or more emitters to one or more receivers.
- Connection to the heat network: Costs related to the equipment necessary to connect the project to the heat network.
- Capital costs: Purchasing and upgrading equipment, constructing infrastructures, and ensuring their functionality.
- Installation costs: Expenses related to installing machinery and equipment.
- Site development: Costs for preparing the land where the project will take place.
- Engineering services: Fees for finalizing the project’s design.
- Professional fees: External professional services, following the tariffs set by the Loi sur les contrats des organismes publics (chapter C-65.1).
- Administrative and management fees: Up to 15% of the eligible expenses.
- Salaries and social benefits: Internal labor costs directly associated with the project’s development and execution.
Application Procedure
The application procedure for obtaining financial assistance under the Valorisation des rejets thermiques program involves several detailed steps to ensure thorough evaluation and proper fund allocation.
Step 1: Document Preparation
Applicants must prepare the following documents:
- Application forms: Both Excel and PDF formats, filled, signed, and dated by an authorized signatory.
- Project description: Detailed information about the project, including its location and the facilities selected for implementation.
- Project timeline: A schedule outlining the key milestones for project completion.
- Partner details: Information about the project’s partners and supply agreements with thermal waste suppliers.
- Feasibility study: An analysis demonstrating the project's viability.
- Financial plan: Detailed sources of funding and estimated costs for the project.
- Energy reduction calculations: Estimates of energy consumption reductions, itemized by energy source.
- GHG reduction calculations: Estimates of greenhouse gas emissions reductions in tonnes of CO2 equivalent per year.
- Potential client letters: Intent letters from prospective clients.
- Risk assessment: Analysis of potential risks and mitigation strategies.
Additional documentation may be required based on the project's specifics.
Step 2: Submission
Once all documents are ready, they should be sent by email with the subject “Valorisation des rejets thermiques” to vrt@environnement.gouv.qc.ca. Within five business days, a program officer will be assigned to the application and the applicant will be informed of their contact details.
Step 3: Evaluation
Upon complete evaluation of the application and confirmation of eligibility, the applicant will receive a written confirmation detailing the maximum amount of financial aid that can be granted.
Step 4: Financial Agreement
A financial aid agreement will be sent to the applicant for signature. After both parties sign the agreement and the project commencement is evidenced (e.g., through a purchase order or contract for plans and specifications), an initial payment of up to 50% of the total aid will be disbursed.
Step 5: Progress Reporting
Throughout the project's duration, from the acceptance date to the project completion date, annual progress reports are mandatory by March 31 each year. Reports should cover:
- The project’s progress.
- Work completed since the agreement was signed.
- Use of the financial aid, including total eligible expenses from the previous fiscal year (April 1 to March 31).
- Adherence to the project timeline.
Step 6: Mid-project Payment
For projects exceeding $10 million, a second payment of 25% of the granted aid will be provided after submitting a progress report demonstrating eligible expenses amounting to more than 50% of the total financial aid.
Step 7: Final Report
A final report containing the same details as the annual reports must be submitted no later than one month after the project completion date.
Step 8: Final Payment
After the final report is reviewed and deemed compliant, the remaining financial aid will be disbursed. For projects under $10 million, this is the second and last payment. For projects exceeding $10 million, this is the third and final payment.
Documentation and Resources
Participants are encouraged to consult the following resources for detailed instructions and documentation requirements:
- Guide détaillé du participant au programme Valorisation des rejets thermiques (PDF 1.05 Mo): Comprehensive details on accountability documents and application steps.
- Formulaire de demande de participation (XLSX 697 Ko): The application form in Excel format.
- Cadre normatif du programme Valorisation des rejets thermiques (PDF 2.64 Mo): The normative framework with legal precedence over other program information.
Contact Information
For further inquiries, applicants can reach out to the Valorisation des rejets thermiques program team at vrt@environnement.gouv.qc.ca.
