Pilot or capital projects in the field

• Completed and signed application form
• Completed project financial plan (Excel file)
• Board resolution or letter from the organization’s president/owner confirming the project submission
• Proof of non-government funding (letter confirming the organization has secured its cash contribution)
• Project schedule/timeline

Who is eligible?

• For-profit organizations (OBL) established in Québec
• Non-profit organizations (OBNL) established in Québec
• Co-operatives established in Québec
• Municipal entities
• Indigenous communities, organizations, enterprises and nations recognized by the National Assembly

Who is not eligible

• Québec or Canadian government departments and agencies.
• Companies controlled directly or indirectly by a provincial or federal government, or majority-owned by a Crown corporation.
• Organizations under creditor protection or insolvency proceedings (Companies’ Creditors Arrangement Act or Bankruptcy and Insolvency Act).
• Organizations listed on the Register of Enterprises Ineligible for Public Contracts (RENA).
• Charities, as well as organizations that are non-compliant with a previous grant from the Québec Ministry of Tourism or the Québec Ministry of Health and Social Services within the last two years, or that are in default of an operating permit.

Eligible expenses

• Rental of equipment and machinery, and purchase of materials, supplies, or infrastructure essential to delivering the project.
• Land/site development (territory planning) costs.
• Urban furniture and related services associated with cycling or pedestrian facilities.
• Creation of essential wayfinding/signage tools for the project (e.g., information panels, infographics).
• Fees paid to recognized professionals required to carry out the project.
• Promotion, marketing, and communications expenses, including dissemination and publication of project results.
• Salaries of the organization’s permanent staff assigned to the project, including employee benefits.
• Administration and management costs directly tied to project implementation, including external audit (CPA) costs required for the final reporting.
• Net taxes (excluding any refundable portion) related to direct project costs.

Ineligible Costs and Activities

• Expenses incurred after the project end date.
• Maintenance or operating costs for existing facilities that have not been modified.
• Expenses tied to the organization’s day-to-day operations (regular activities).
• Budget overruns (any costs exceeding what was planned in the approved file).
• Working capital, debt service, operating losses, capital losses, or capital buybacks.

Eligible geographic areas

• Quebec (projects must be produced and held in Quebec; organizations must be legally constituted in Quebec, where applicable).

• Alignment with the program objectives.
• Fit with the applicant’s strategic priorities.
• Potential for the project to become recurring or sustainable over time.
• Expected positive impacts and results (environmental, social and economic dimensions of sustainable development).
• Applicant and partners’ capacity to deliver the project (expertise/experience, realistic financial plan, and an implementation schedule that meets program timelines).

• Step 1: Review guide and requirements
  • Read the applicant guide provided by Événements Attractions Québec (ÉAQ).
  • Use the ÉAQ application form and ensure you can provide all requested information.
  • Plan to submit only one application file per applicant.
  • If applicable, plan an invited tendering process for any equipment/machinery rental, acquisition of materials/supplies/infrastructure, or services with a unit value over $25,000 (before taxes), and review the contract award rules.
• Step 2: Prepare the application package
  • Complete the project submission form with the required sections (applicant identification, project summary, implementation schedule, relevance to program objectives, impacts, feasibility, and project costs/financing).
  • Prepare the project financial plan (montage financier) and complete it as required.
  • Gather the supporting documents to attach to the email submission:
    • Completed and signed application form.
    • Completed financial plan file (montage financier).
    • Board resolution or a confirmation letter from the organization’s president/owner confirming the project submission.
    • Letter confirming the organization has the funds or has secured the financing required to carry out the project (cash contribution).
    • Letters of support (if applicable).
    • Project timeline(s) / schedule.
    • Any other document the applicant considers relevant.
  • If an invited tendering process applies, obtain two comparable quotes and keep them available for the mid-term report and the final report (if they were not provided at submission).
• Step 3: Submit the application to ÉAQ (email)
  • Send the complete project submission file by email to: viragedurable@eaq.quebec.
  • Submit before the program end date (March 31, 2026), noting that the call for projects is ongoing until available funds are exhausted.
  • Keep the automatic email confirmation of successful transmission (it serves as proof of submission).
• Step 4: Respond to admissibility validation and requests for clarification
  • Wait for ÉAQ to validate the general admissibility of the file.
  • Provide any additional information requested by ÉAQ if clarifications or further details are required.
  • Note that ÉAQ may reject incomplete applications.
• Step 5: Project evaluation and selection process
  • Allow the committees to review the project (conformity check, weighted evaluation, and qualitative assessment).
  • Await the official decision communicated by email (selected or not selected).
• Step 6: Sign the grant agreement (if selected)
  • Receive a personalized funding agreement once the project is confirmed.
  • Sign and return the agreement to ÉAQ as required.
• Step 7: Deliver the project and complete required follow-ups
  • Carry out the project and complete periodic follow-ups as set out in the funding agreement.
  • Submit the mid-term follow-up report using the template provided by ÉAQ, including a status update and a table of expenses incurred.
  • If the project required tendering, ensure at least two comparable bids have been provided (if not already included at submission) for the mid-term payment to proceed.
• Step 8: Submit final reporting and close-out documents
  • Complete the final report (bilan des réalisations / final accountability), including the final achievements as described in the application file.
  • Attach the required supporting evidence in the final report, including photos/videos (before/during/after) or other proof, and the table of actual expenses.
  • For this stream, provide an external audit report by a CPA as required for final accountability.
  • Submit the final documentation within the required timeline (no later than March 31, 2026, and within the timeline specified after the project end date).

• Événements Attractions Québec (ÉAQ) validates the file’s overall eligibility and may request clarifications or reject incomplete applications.
• A monitoring committee reviews compliance and then assesses the project using a weighted evaluation grid and qualitative observations.
• The list of selected projects is submitted to a steering committee for approval (meetings are held about every six weeks).
• Applicants are notified by email: the Minister of Tourism announces approved projects; ÉAQ emails applicants who are not selected.
• If approved, the applicant must sign and return a tailored funding agreement that sets payment terms, follow-ups, and reporting requirements.

• The call for projects is continuous and began on May 29, 2024, until available funds are exhausted.
• For the 2024 call, the overall measure is funded at $3M over three years, deployed by Événements Attractions Québec (ÉAQ) with support from the Ministère du Tourisme and the Ministère de la Santé et des Services sociaux.
• Eligible expenses cannot be incurred before the project is submitted to ÉAQ (the automatic email confirming successful submission serves as proof of the submission date).
• For the pilot/capital projects stream (volet 1.1) only, an external audit report by a CPA is required for the final accountability process.