ÉcoPerformance — Energy management stream

• Financial aid application form (Excel)
• Financial aid application form (PDF), signed and dated
• Energy management system implementation description, signed and dated by an engineer
• Overall situation assessment based on 10 criteria
• Signed purchase order and updated application form for payment
• Implementation report, signed and dated by an engineer

Who is eligible?

This grant supports organizations aiming to implement an energy management system that aligns with the principles of the international standard ISO 50001.

• Companies looking to hire an energy manager to improve efficiency.
• Organizations seeking training on energy management and ISO 50001 standards.
• Entities requiring external specialist consultancy for system implementation and third-party audits.
• Businesses planning to acquire measurement equipment and sensors for energy management.
• Applicants interested in obtaining ISO 50001 certification from an accredited certification body.

Eligible expenses

The grant covers specific expenses directly related to the implementation of an energy management system.

• Consulting fees for external specialists.
• Costs of purchasing measurement equipment.

There are evaluation and selection criteria for this grant. The criteria include:

• Submission of complete application documents
• Compliance with program requirements
• Assessment of eligibility of expenses
• Confirmation of details through the aid agreement

Here are the steps to submit an application for this grant:

• Step 1: Initial Documentation Submission
• Complete the Financial Aid Application Form in Excel, including sheets 1 and 3.1.
• Submit a signed and dated PDF version of the Financial Aid Application Form by the authorized signatory.
• Provide a signed and dated Implementation Description of an energy management system by an engineer.
• Submit the Assessment of the overall situation based on 10 criteria – Energy Management Component.
• Send all these documents via email to: transitionenergetique.affaires@mern.gouv.qc.ca.
• Step 2: Application Evaluation
• A program officer is assigned once a complete application is received to evaluate the file.
• If eligible, receive a date indicating the eligibility of expenses. Previously made engagements and expenses won't be eligible.
• Step 3: Confirmation of Application
• Upon successful evaluation, receive and fill out the Confirmation of Financial Aid Terms document.
• Receive a notification letter indicating the maximum grant amount possible.
• Sign a financial aid agreement with both parties required.
• Step 4: Receive First Payment
• Provide a dated and signed copy of the purchase order authorizing the chosen company to execute the mandate.
• Submit a corrected financial aid application form noting amounts and dates of any purchase orders and invoices paid.
• Receive 50% of the allocated grant as per the financial aid agreement's terms.
• Step 5: Final Report and Payment
• Within 24 months of the financial aid agreement's start date, provide the Implementation Report signed and dated by an engineer.
• Submit the updated Assessment of the overall situation based on 10 criteria – Energy Management Component.
• Complete and update tabs 2 and 3.1 of the Financial Aid Application Form.
• Upon validation, receive the remaining aid allocated for the analysis.
• Step 6: Annual Monitoring
• MELCCFP performs annual monitoring of the agreed measures until the agreement ends.
• Submit annually the updated financial aid application form with tab 2 completed for the duration of the agreement.

• A program officer is assigned after a complete application is received.
• The application is reviewed and, if eligible, an expense eligibility date is set.
• If approved, the applicant receives a confirmation document and a letter stating the maximum funding amount.
• A funding agreement is then sent for signature by both parties.
• The ministry monitors implementation annually until the agreement ends.

Here are additional relevant details for this grant:

• The grant application requires signature and validation by an engineer who is a member of the Ordre des ingénieurs du Québec.
• The amount of financial aid is based on the current state of the energy management system and the objectives set out in the application.
• A signatory authorized in the Registre des entreprises du Québec must sign the application documents; otherwise, a proxy must be provided.