Call for projects for digital cultural development in the Canadian Francophonie

• The applicant must have its head office in Quebec and be legally established for more than 12 months.
• The organization must be a non-profit, cooperative, for-profit company, public institution (such as a university or college), research center, or a government corporation under the Minister of Culture and Communications.
• The applicant must be registered with the Registraire des entreprises du Québec.
• The applicant must collaborate with at least one cultural partner from the Canadian Francophonie located outside Quebec.
• The proposed project must be completed within 12 months and fully contribute to the objectives and target sectors of the program.

Who is eligible?

• Non-profit legal entities (organizations and cooperatives operated for non-profit purposes)
• Cultural enterprises (for-profit organizations)
• State-owned enterprises under the Minister of Culture and Communications (such as Bibliothèque et Archives nationales du Québec, Conservatoire de musique et d’art dramatique du Québec, Musée d’art contemporain, Musée de la civilisation, Musée national des beaux-arts du Québec, Société de la Place des Arts de Montréal, Société du Grand Théâtre de Québec, Télé-Québec)
• Post-secondary educational institutions (colleges and universities)
• Research centers

Who is not eligible

• Municipalities
• Sole proprietorships (individual businesses)
• Organizations registered on the Register of Enterprises Ineligible for Public Contracts (RENA)
• Applicants that have failed to meet previous financial aid obligations to the Ministry in the last two years after formal notice

Eligible expenses

• Accommodation and daily allowances for participants in Canada (up to $200 per day per person, maximum of 7 days).
• Reasonable travel expenses within Canada, starting from or towards Quebec for project participants.
• Local transportation costs within a province or territory.
• Design, development, acquisition or adaptation costs for equipment, technology, or tools.
• Subcontracting fees and associated honoraria.
• Study costs and consulting fees.
• Interpretation and translation services.
• Dissemination, promotion, and publication costs.
• Training expenses for employees.
• Equipment or venue rental costs.
• Purchase costs for materials or equipment.
• Transport costs for materials and artworks.
• Travel insurance (up to $250).
• Production fees and copyright fees.
• Administrative fees, up to 5% of eligible expenses.
• Contingency fees, up to 10% of eligible expenses.

Eligible geographic areas

• Applicants must have their head office in Quebec.
• At least one project partner must be based in a Canadian province or territory outside Quebec (Francophonie canadienne).

• Relevance of the project in relation to the program's objectives.
• Originality and innovative character of the project.
• Quality of project teams and relevance of selected partners.
• Quality, rigor, and diversity of the financial plan, including financial contributions from the applicant and Canadian Francophonie partners.
• Realism of objectives and anticipated results based on the project plan.
• Expected outcomes and impact for Quebec and the Canadian Francophonie (e.g., economic, social, cultural, visibility of the French language and culture).
• Planned visibility and promotion of the project and its results (such as publications, conferences, exhibitions, etc.).
• Potential sustainability of partnerships, the project itself, and its outcomes.
• Existence of a metadata production and dissemination strategy tailored to the project.

• Step 1: Gather Required DocumentationComplete the Application for Financial Assistance form.
• Prepare a 250-word project summary for publication.
• Gather documents on the organization's mission, experience in cooperation with pan-Canadian or international partners, and digital expertise.
• Prepare a detailed project budget.
• Develop a project implementation timeline.
• Outline the expected results and projected impacts of the project.
• Present information on partner(s) involved and clearly describe their roles and added value.
• Collect the most recent financial statements approved and signed by the administrators.
• Include the latest activity report of the organization.
• Attach the data management plan (if applicable).
• Secure a resolution adopted by competent authorities pertaining to the request for funding and mandate authorization.
• Include CVs of the Quebec project leader and the project team.
• Obtain a letter of commitment from each Canadian Francophonie partner, confirming their participation (financial and/or services).
• Step 2: Complete Application FormFill out the required information in the Application for Financial Assistance form, ensuring all fields are completed and all sections are addressed.
• Step 3: Assemble SubmissionEnsure all required documents are complete, comprehensible, and based on accurate data.
• Double-check for completeness; incomplete applications will not be considered.
• Step 4: Submit ApplicationSend the completed application form and all accompanying documents in French by email to: culturenumerique@mcc.gouv.qc.ca
• Ensure submission is made before the deadline; late or incomplete submissions will not be considered.
• Step 5: Respond to Requests for Additional InformationIf contacted during project evaluation, provide any additional information or documents requested by the Ministère de la Culture et des Communications within the timelines specified.

• A convention will be signed between the Government of Quebec and the grant recipient, requiring formal reporting.
• The Ministry reserves the right to terminate, modify, or reduce funding for reasons of public interest or if false or misleading information is provided.
• Final project results must be submitted within three months after project completion.
• Only one application per applicant is permitted; for higher education institutions, this restriction applies per faculty.