ÉcoPerformance — Recommissioning of building mechanical systems

• Completed financial assistance application form
• Signed PDF application form
• Project analysis description signed by an accredited RCx agent
• Purchase order authorizing the work
• Invoices supporting eligible costs

Who is eligible?

• Industrial sector companies
• Commercial sector companies
• Agricultural sector entities
• Agri-food sector entities
• Manufacturing sector companies (primary and secondary sectors)
• Institutional organizations
• Municipalities

Who is not eligible

• No explicit exclusions or restrictions regarding non-eligible companies or industries are specified in the available documentation for this program.

Eligible expenses

• Fees for external consultants and accredited agents involved in the project.
• Salaries, benefits, and travel expenses for internal specialists directly assigned to the project (up to the specified maximum in the financial agreement).
• Rental costs for measurement equipment required for project analysis.
• Purchase costs for measurement equipment used for the analysis, which remains the property of the participating company.

Eligible geographic areas

• Buildings located in Quebec.

There are evaluation and selection criteria for this grant. The selection criteria for the remise au point des systèmes mécaniques des bâtiments grant are as follows:

• Completeness and adherence to program requirements of the application
• Quality and relevance of the proposed project
• Experience and qualifications of the applicant and their team
• Budget efficiency and realistic funding request
• Potential for energy savings and environmental impact

• Step 1: Project SubmissionComplete tabs 1 and 3.1 (“Cost Estimate” section) in the financial assistance application form (Excel format).
• Prepare the financial assistance application (PDF), signed and dated by an authorized signatory listed in the Quebec Enterprise Register (or provide a proxy if not listed).
• Obtain the project analysis description, signed and dated by an accredited RCx agent.
• Email all documents to: transitionenergetique.affaires@environnement.gouv.qc.ca
• Step 2: Application ReviewUpon receipt of a complete application, a program officer is assigned to evaluate your file.
• If your request meets program criteria, you will receive your expense eligibility date, allowing project initiation and confirmation of eligible expenses.
• Step 3: Confirmation and AgreementReceive the "Confirmation of the financial assistance agreement conditions" to finalize details of your request.
• Receive notice of the maximum financial assistance that may be granted.
• Receive the financial assistance agreement for signature by both parties.
• Step 4: First Payment RequestProvide a signed and dated purchase order authorizing the chosen company to execute the assignment.
• Submit the investigation phase report, signed and dated by the accredited RCx agent.
• Update and submit the financial assistance form (tab 3.1, “Cost Tracking”).
• Send the purchase order given to the RCx agent for the analysis, signed and dated.
• Provide copies of invoices supporting eligible costs.
• Step 5: Implementation of MeasuresProceed with the implementation of recommended measures from the investigation report.
• The accredited agent assists with the transfer phase and updates building mechanical systems documentation.
• Provide training to building management and maintenance staff on measures installed.
• Step 6: Transfer Phase Verification and Second PaymentWithin 24 months of the agreement’s entry into force, submit the transfer phase report, signed and dated by the accredited agent.
• Update and provide the financial assistance application form (tabs 2 and 3.1).
• Send copies of invoices justifying eligible costs.
• Provide a letter pledging to carry out the ongoing monitoring phase and indicating projected costs.
• Submit agreements or confirmations of financial assistance received or to be received from other sources.
• After verification of compliance, receive confirmation of the second and final payment.
• Step 7: Ongoing Monitoring and ReportingFor 24 months after implementing measures, conduct continuous monitoring with the accredited agent to ensure sustained energy savings.
• Submit two annual ongoing monitoring reports, signed and dated by the accredited agent, along with supporting invoices:
• First report due within 14 months after receipt of the transfer phase report.
• Second report due within 26 months after receipt of the transfer phase report.

• The application is reviewed after a complete file is submitted.
• If eligible, the applicant receives a date of expense eligibility.
• A maximum assistance amount is confirmed by letter, followed by a funding agreement for signature.
• Payments are issued after compliance review of the required reports and supporting documents.

• Accredited RCx agents play a crucial role in ensuring the quality and standardization of analysis and follow-up documentation.
• Templates and sample documents, such as analysis and reporting forms, are readily provided by the program for applicants' use.
• Applicants are recommended to create a dedicated accounting project number to track internal expenses tied to the RCx process.
• If a project's responsible signatory is not listed in the Quebec Business Register, a power of attorney is required.