Zero-Emission Trucking Program - Call for Proposals

• Project title and executive summary
• Applicant organization information
• Project description and work plan
• Completed project budget and cashflow template
• Supporting documents for project manager credentials, financial support, and legal status

Who is eligible?

• Provinces and territories
• Municipalities and local or regional governments
• Indigenous governments and Indigenous organizations
• Public sector organizations
• Airport and port authorities, and standards development organizations

Eligible expenses

• Staff salaries and benefits, professional fees, and translation costs
• Asset, equipment, and infrastructure preparation, installation, and retrofit costs
• Low-carbon fuel purchases, licenses, permits, rents, leases, and insurance
• Indigenous consultation costs and eligible travel expenses
• Administrative costs, up to 15% of total project costs

Ineligible Costs and Activities

• Rebatable taxes such as PST, GST, or HST
• Land and building purchases, including related real estate fees
• Loan interest and financing charges
• Costs already reimbursed by another federal program
• Costs incurred before approval or after the final claim date

• Project relevance to ZETP objectives
• Participation from other public and private entities
• Clear project plan, timeline, roles, and deliverables
• Efficient use of resources and value for money

• Step 1: Review the applicant guide and program requirements
  • Read the program guide before preparing your application.
  • Confirm that your project matches the funding objective and eligible activities.
• Step 2: Prepare the application package
  • Complete the required templates for the project proposal and budget.
  • Include the project description, applicant information, and required annexes.
  • Ensure the application is signed, complete, and accurate.
• Step 3: Submit by email
  • Send the electronic application package to ZETProgram-ProgrammeCZE@tc.gc.ca.
  • Use MS Word, MS Excel, or PDF format.
  • Submit before the application deadline.
• Step 4: Await confirmation
  • Transport Canada confirms receipt of application packages.

• Applications are reviewed after submission and applicants are informed of the funding decision.
• Transport Canada may accept or reject any project proposal.
• A risk assessment is completed before the funding agreement is signed.
• The funding agreement sets the project scope, reporting requirements, and payment structure.
• No reimbursements are paid until the funding agreement is signed and its requirements are met.

Here are additional relevant details for this grant:

• The project may accrue costs starting from the approval date by the Minister, with project completion required by March 31, 2027.
• No project reimbursements will occur until the funding agreement is fully executed.
• Any changes to the project scope, including budget and timelines, require prior written agreement with Transport Canada.
• The rate and allowances for travel expenses are specified by the Travel Directive of the National Joint Council.
• Transport Canada aims to provide application receipt acknowledgment within 10 business days post-deadline.
• Payments are targeted to be issued within 20 business days upon meeting funding agreement requirements.
• Recipients must comply with the Official Languages Act during project execution.