Green Freight Program — Assess and Retrofit

• Documentation regarding the legal status of the organization
• Copy of the Fleet Energy Assessment
• Invoices and proof of payment
• The Applicant’s Attestation dated and signed by a duly authorized officer
• For Truck/Trailer Fuel-Saving Retrofit applications: a signed installation confirmation letter, the completed Device Purchase and Installation Table, and proof of other government funding or private funding, if applicable

Who is eligible?

• Entities operating in Canada with one or more heavy-duty vehicles for business use in their fleet that are licensed and insured to operate in Canada
• Companies, industry associations, research associations, and standards organizations
• Indigenous and community groups
• Canadian academic institutions
• Provincial, territorial, regional, or municipal governments and their departments or agencies, where applicable

Who is not eligible

• Softwood lumber companies and those that are vertically integrated with softwood lumber companies
• The renter of a commercial vehicle subject to a short-term rental agreement
• Third-party entities applying for a GFP Stream 1 grant on behalf of applicants

Eligible expenses

• Costs of eligible Third-Party Fleet Energy Assessments
• Purchase and installation costs of eligible new truck/trailer fuel-saving retrofit devices
• Costs related to eligible telematics device hardware that meets the required description and functionality

Ineligible Costs and Activities

• Fleet energy self-assessments
• Any assessment that does not meet the Natural Resources Canada Fleet Energy Assessment Criteria and Guidelines
• Any retrofit device that is not listed in the eligible device tables or does not meet the listed device description
• Add-ons or upgrades to retrofits, including modifications, enhancements, or additional components installed for an added cost
• Basic asset tracking devices, electronic logging devices (ELDs), tablet technologies, and subscription-based services under telematics device funding

• Only applications that meet the Program’s requirements as outlined in the Applicant Guide will receive funding on a first come, first served basis.
• Complete application packages are reviewed on a first come, first served basis.
• Application packages that are complete and eligible undergo a due diligence evaluation to determine merit and legal compliance for funding.

• Review the eligibility criteria to ensure the applicant and the vehicles meet the Stream 1 requirements.
• Review the eligible funding activities on the What can be claimed pages.
• Conduct a fleet energy assessment as a self-assessment or through a third-party assessor, following the Natural Resources Canada Fleet Energy Assessment Criteria and Guidelines.
• Complete the online application form through the Transportation and Fuels Decarbonization Programs portal and download the required application documents.
• Gather the required supporting documentation and any additional retrofit-specific documents.
• Submit the complete application package through the Transportation and Fuels Decarbonization Programs portal.

• Only complete application packages are evaluated; all application packages are verified for completeness and against the eligibility criteria of the Program, and incomplete application packages are automatically rejected and closed.
• If clarification or additional information is required, the Program contacts the applicant by email; if the applicant cannot provide the requested information or does not reply within a reasonable timeframe, the application package is deemed incomplete and closed, with 2-weeks notice before closure.
• If the application package meets the verification step, the applicant must submit the Recipient Registration and Direct Deposit Request and the Certification for the treatment of GST, HST or PST to proceed to due diligence evaluation.
• Complete and eligible application packages undergo a due diligence evaluation to determine merit and legal compliance for funding, and the applicant receives the funding decision by email.
• Successful applicants must sign a grant agreement and confirm receipt of a test payment before the full grant payment is processed; notification of funding decision is provided approximately 90 business days after the Program receives the required forms, and payment is issued within 30 days of receipt of the signed grant agreement.

• Supporting documentation must be submitted in PDF format, and the portal cannot accept Zip files.
• The contact information on the application form must belong to a representative of the applicant entity listed in the application form.
• An applicant can submit multiple applications to Stream 1 and does not have to wait for a funding decision before submitting a new application.
• Natural Resources Canada may amend the Applicant Guide upon three-months’ notice posted on the website, and changes apply only to applications received after the changes come into force.