MRC La Vallée-de-l’Or — Support Program for Events and Festivals
Last Update: January 24, 2025
Val-d’Or, QC
Support program for festivals and events in La Vallée-de-l’Or
MRC La Vallée-de-l’Or — Support Program for Events and Festivals at a glance
Eligible Funding
- From $500 to $5,000
- Up to 70% of project cost
Timeline
- Open Date : April 1, 2024
- Closing date : March 31, 2025
Financing Type
Grant and Funding
Eligible Industries
- Arts, entertainment and recreation
Grant Providers
- MRC La Vallée-de-l'Or
Status
Closed
Overview of the MRC La Vallée-de-l’Or — Support Program for Events and Festivals program
The grant provides non-repayable financial support ranging from $500 to $5,000 to promote and develop events and festivals that generate significant economic impact in the MRC de La Vallée-de-l’Or. Eligible activities include purchasing materials, renting equipment, artist fees, and promotional expenses, aiming to foster community involvement and sustainable event practices.
Financing terms and conditions
The Support Program for Events and Festivals provided by MRC La Vallée-de-l’Or incorporates specific financing modalities aimed at promoting the successful completion of eligible projects. These modalities ensure financial aid is provided efficiently while fostering accountability and transparency.
- The program offers a non-repayable financial contribution.
- Upon signing the financial aid agreement, 75% of the total amount allocated by the MRC is disbursed as the first payment.
- Final payment amounting to 25% is made after acceptance of the final report showcasing complete project execution and upon submission of proof of eligible expenditures.
- Financial support may be used in conjunction with the Residual Materials Management Service of the MRC, such as through the loan of waste recovery and recycling containers.
- The funds provided must respect the accumulation rules of any other governmental program contributing to the project financing setup.
- The MRC reserves the right to determine the allocation across various programs if a project is eligible for multiple financial aid programs available at the MRC.
- All expenses exceeding the forecast costs will be the responsibility of the organization.
Eligible projects & activities
This grant supports events and festivals that can create significant economic impacts within the MRC de La Vallée-de-l'Or. Eligible projects are public events that attract substantial visitor attendance, spanning various thematic activities and programs.
- Development of thematic public events attracting over 500 visitors annually.
- Consolidation of festivals that extend beyond two days and promote regional, provincial, or international attendance.
- Creation of new programming or activities that distinguish an event or festival.
- Initiatives promoting significant economic returns and community mobilization around an event.
Eligibility criteria of the MRC La Vallée-de-l’Or — Support Program for Events and Festivals program
The eligibility for this grant is determined by specific criteria related to the applicant's organizational structure, location, and past compliance with requirements.
- The applicant must be a non-profit organization with its headquarters in the Vallée-de-l’Or region, a municipality within the region, an Indigenous community such as Kitcisakik or Lac Simon, or the MRC of La Vallée-de-l’Or itself.
- Entities that have not submitted their past event report and financial statements are not eligible until they rectify the situation.
- Private companies, religious or political organizations are not eligible.
Who is eligible?
The grant is intended to support the development of events and festivals on the territory of the MRC de La Vallée-de-l’Or, promoting sustainable and economically impactful activities.
- Demonstrate the quality of the project, showcasing originality, innovation, and synergy with partners and community support.
- Showcase the experience or competencies of the organizing committee and/or board of directors.
- Demonstrate autonomous revenues and present a balanced budget.
- Display sound democratic management in the case of non-profit organizations (OBNL).
- Showcase the structural impact of the project for the community, particularly in terms of tourist attendance.
- Demonstrate the sustainable aspect of the activity.
- Provide confirmation of funding from other partners.
Who is not eligible
This grant excludes certain organizations based on their type and activity. The aim is to focus the support on non-profit, local community-oriented events and festivals.
- Private companies are not eligible.
- Organizations with a religious or political nature are excluded.
- Organizations that have not submitted their previous event's activity report and financial statements are ineligible until remediation.
- Events conducted outside the territory of the MRCVO are not eligible.
- Projects with a purely local scope, such as local parades or seasonal festivities, cannot apply.
- Events related to civic celebrations like Saint-Jean-Baptiste Day or Canada Day are not eligible.
- Recurring projects without added value are not eligible.
- Exclusively virtual projects or those with over 30% virtual content are not eligible.
- Professional colloquiums or congresses are excluded.
- Fundraising activities or family reunions are not eligible.
- For-profit events cannot apply.
Eligible expenses
The grant covers specific expenses directly related to the implementation and success of the event or festival.
- Purchases of materials for resale.
- Rental of equipment, materials, or venues.
- Artist fees.
- Advertising and promotion costs.
- Sound and technical expenses.
- Animation costs.
- Permit fees.
- Security expenses.
- Any other expense deemed acceptable by the MRC.
Eligible geographic areas
The Support Program for Events and Festivals by MRC La Vallée-de-l’Or is open to entities based within its territorial jurisdiction. The eligible areas include municipalities and specific communities within the region.
- Municipalities of La Vallée-de-l’Or.
- Communities of Kitcisakik and Lac Simon.
Eligibility criteria of the MRC La Vallée-de-l’Or — Support Program for Events and Festivals program
The evaluation and selection of projects for this grant are based on specific criteria to ensure that they align with the objectives of the program and deliver significant benefits to the MRC de La Vallée-de-l’Or.
- Quality of the project, including originality, innovation, synergy between partners, and community support.
- Experience and/or competencies of the organizing committee and/or board of directors.
- Demonstration of autonomous income sources.
- Presentation of a balanced budget.
- Demonstration of sound democratic management in the case of non-profit organizations.
- Demonstration of a structuring impact for the community, such as increased tourism.
- Demonstrated sustainability of the activity.
- Confirmation of funding from other partners.
How to apply to the MRC La Vallée-de-l’Or — Support Program for Events and Festivals program
1
Access the application forms
Download the application forms from the MRCVO website or obtain them from the local development coordinator.
2
Preparation of the request
- Complete the application form by detailing the project.
- Develop a visibility and promotional action plan.
- Write the budget forecasts for the organization for the current year.
- Gather the required documents: list of board members, copy of the charter, latest annual activity report and financial statements, proof of confirmation of additional funding, board resolution designating the signer.
3
Submission of the request
Send the completed forms and required documents by mail to the MRC address or by email to the provided address.
4
Submission tracking
Ensure that all information is accurate and that the application is complete to avoid delays.
Additional information
Here are additional relevant details for this grant:
- The program covers events or festivals taking place between April 1, 2024, and March 31, 2025.
- Grantees must comply with the Politique d’octroi des dons, des commandites et de l’aide financière of the MRCVO regarding visibility plans.
- The first payment, accounting for 75% of the total grant amount, is provided upon signing the financial assistance agreement.
- The remaining 25% is released after the MRC approves the final report and verifies acceptable expenses.
- All excess project costs are the responsibility of the organization.
- The MRC reserves the right to combine grants with the residual materials management service, possibly including loaned waste and recycling containers.
- Special cases can be accepted where guidelines are not fully met if shown to be extraordinary opportunities.
- Visibility agreements require the MRC's logo and written approval for any written communications involving it.
- The MRC must be notified of official ceremonies related to the project, with written notice 30 days prior.
- The date of the renewal for 2024-2025 was adopted without changes by the council of mayors on April 17, 2024, by resolution #099-04-2024.
Contact MRC La Vallée-de-l'Or
nathalieboucher@mrcvo.qc.ca
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