SODEC — Support for cultural events

• SOD@ccès application form for program 30-55-00, signed Déclaration de l’entreprise requérante, and the deposit tool for cultural events or the gala version for galas
• Programming of the last edition of the event and the press review of the last edition of the event
• The two most recent financial statements; for a first application, at least Maison or mission de compilation prepared by a CPA and signed by an authorized director; for subsequent applications, Maison or mission de compilation if the most recent support is less than 30,000 $, mission d’examen if it is between 30,000 $ and 250,000 $, and consolidated Vérifiés if it is more than 250,000 $
• Master file documents, including constitutive documents, the company agreement or shareholders' agreement, the organizational chart with shareholding, the directors’ CVs, and the bylaws, kept up to date if already in the master file
• If you answered yes in the form, additional analysis documents may be requested, such as an annual action plan or three-year strategic plan, a communication plan, a board code of ethics, a human resources management plan, and an eco-responsibility plan

Who is eligible?

• Legally constituted Quebec non-profit organizations
• Organizations with their head office and main establishment in Quebec
• Organizations mainly active in SODEC’s fields of activity
• Organizations presenting cultural events in Quebec

Who is not eligible

• Organizations whose support falls under the Ministry of Culture and Communications (MCC)
• Organizations supported by the Conseil des arts et des lettres du Québec (CALQ)
• Organizations whose main mission is not cultural dissemination or commercialization
• Organizations mainly focused on exporting cultural works or products

Eligible expenses

• Salaries and employee benefits
• Professional fees
• Administrative costs such as rent, insurance, permits, accounting, banking, office supplies and telecommunications
• Programming, production, promotion, marketing and communications costs
• Travel, accommodation and artist or performer fees linked to the event

Ineligible Costs and Activities

• Activities already supported under another SODEC program
• Year-round, continuous, seasonal, or unrelated programming
• Capital projects
• Working capital replenishment, debt repayment, operating deficits, capital losses, and capital buybacks

Eligible geographic areas

• Remote regions: Abitibi-Témiscamingue, Bas-Saint-Laurent, Côte-Nord, Gaspésie–Îles-de-la-Madeleine, Saguenay–Lac-Saint-Jean, and Nord-du-Québec

• Quality and professionalism of the event
• Cultural and economic impact
• Quality and relevance of business relationships and commercial exchanges
• Feasibility of the project and realism of the budget forecasts
• Financial health, governance, management, eco-responsibility, and documentation quality

• Prepare the documentation to be uploaded in SOD@ccès in one of the accepted digital formats.
• Submit the application through the secure SOD@ccès portal.
• Create a user profile if you are a new user, or enter your access codes.
• Choose program 30-55-00, complete the application form, and transfer all required documents.
• Submit the application during the filing period before the event dates.

• Applications are analyzed by SODEC professionals, and SODEC may seek external opinions if needed.
• The applicant must provide any information or document SODEC considers necessary for file processing and follow-up.
• Only complete and compliant applications are analyzed; incomplete applications at the deadline are declared inadmissible and must be resubmitted.
• The control and accountability arrangements are set out in the signed agreement with the company, including the conditions and deadlines for the reports, documents, and information required by SODEC for use of the subsidy.
• To receive the second instalment of the subsidy, the file status must indicate Autorisé – Ouvert pour dépôt des documents de clôture and the required closing documents must be submitted.

• SOD@ccès is available 24 hours a day, 7 days a week.
• The portal can be used to track the status of an application and, in some cases, to close the file in order to receive the final payment.
• The applicant must keep the original signed Applicant Declaration in its files when submitting a scanned copy to SODEC.
• The digital reproduction of the signed declaration has the same legal value as the original paper version.