AFA — Public Art Galleries Operating Funding

• Application Contact List, Organization Applicant Agreement, current board list, Community Derived Revenue Calculation form, and Diligence Questionnaire
• Current, board-approved business or strategic plan
• Copy of Cash Reserve Policy and Governance Principles
• Listing of planned activities for the coming year and current list of core staff and their positions
• Most recent annual financial statements, confirmation of the most recent annual return from Alberta Corporate Registry, and for first-time applicants, board-approved financial statements showing positive net assets and no annual deficit for the three annual fiscal periods prior to application

Who is eligible?

• Eligible professional organizations that program and display public exhibitions of visual arts
• Not-for-profit organizations
• Organizations registered and in good standing under the appropriate legislation and in operation in Alberta for at least three years
• Eligible first-time applicants accepted only at the beginning of each three-year cycle

Who is not eligible

• Organizations that are engaged primarily in competition-based activity

Eligible expenses

• Administration
• Programming
• Salaries and fees
• Maintenance of equipment and fixed assets
• Promotion and other expenses as required to fulfill your organization’s mandate

Ineligible Costs and Activities

• Alcohol
• Amortization
• GST expenses
• Fundraising expenses
• Bad debt and paper losses
• Capital expenses

• First-time applicants must request a GATE Front Office username and password at least five business days before the application deadline by completing the GATE Front Office Registration form and emailing it as an attachment to registrationAFA@gov.ab.ca
• Submit the online application through GATE Front Office
• Ensure the application is received no later than 11:59 p.m. Mountain Time on the deadline date, or the next working day if the deadline falls on a statutory holiday or weekend

• Department staff evaluate applications according to eligibility criteria and prepare recommendations to the board
• The AFA Board of Directors reviews all funding recommendations and all decisions are final
• Successful recipients are notified upon board approval, generally between four to six months from the application deadline
• Interim and final reports must be completed and submitted in GATE Front Office, with reports due April 1 each year of the three-year grant cycle
• Funding recipients must return unused portions of their grant to the AFA and may be required to return funds if reporting requirements are not met