How much funding can be received?

Funds up to 75% of admissible expenses, capped at $85000 per project.

What is the deadline to apply?

The deadline to apply is not specified.

Who are the financial supporters of the Private Archives Support Program?

Private Archives Support Program is funded by National Library and Archives of Quebec (BANQ)

What are Private Archives Support Program's eligibility criterias?

Only accredited private archives services (SAPA) are eligible. Organizations under the scope of public bodies per the Loi sur les archives are not eligible.

Private Archives Support Program

Last Update: June 23, 2025

QC, Canada

Supports accredited organizations in managing and promoting private archives

Private Archives Support Program at a glance

Eligible Funding

Max. $85,000
Up to 75% of project cost

Timeline

Receipt of requests is now closed

Financing Type

Grant and Funding

Eligible Industries

Information and cultural industries

Grant Providers

National Library and Archives of Quebec (BANQ)

Status

Closed

Overview of the Private Archives Support Program program

The Private Archives Support Program, offered by Bibliothèque et Archives nationales du Québec, provides eligible private archival services with up to $85,000 per year in funding to support their mission. The program aims to enhance the acquisition, processing, dissemination, and reference activities of private archives throughout Quebec.

Financing terms and conditions

Financial assistance covers a maximum of 75% of the SAPA's total revenues.
The total subsidies received (including all relevant support programs) may not exceed $85,000 per year for each SAPA.
Base aid for the organization's mission represents 70% to 80% of the total financial support, with a possible additional $5,000 if external financial support from partners is demonstrated and renewed annually.
SAPA located outside major urban centers receive an extra sum based on their geographic situation.
Additional aid covering 20% to 30% of the total support is available, allocated according to annual evaluations of activities related to acquisition, processing, dissemination, and reference of private archives.

Eligible projects & activities

Acquisition of private archives for preservation and access.
Processing and organization of private archives collections.
Promotion and public dissemination of private archives through events, partnerships, or online platforms.
Providing reference services related to private archives.

Examples of admissible projects:

$ 65,000

Reference service expansion for genealogical archives users

$ 85,000

Indigenous oral history tapes acquisition and preservation project

$ 85,000

Acquisition and organization of private jazz musician archives

$ 83,000

Digitizing and cataloguing historic theatre company archives

$ 82,000

Processing and sharing of mid-century architectural photograph collection

$ 84,500

Processing artist-run centre archives and launching virtual gallery

Eligibility criteria of the Private Archives Support Program program

The applicant must be a recognized private archives service (SAPA) accredited by Bibliothèque et Archives nationales du Québec (BAnQ).
The applicant must not be a public body as defined by the Loi sur les archives.
Newly accredited SAPAs are also eligible for the program.

Who is eligible?

Accredited private archives services (SAPA) in Quebec, except those governed by public organizations under the Loi sur les archives

Who is not eligible

Organizations that are public bodies, as defined under the Loi sur les archives (Archives Act).

Eligible expenses

Movable or immovable services provided by proven partners.

Eligible geographic areas

Companies established in Quebec
Organizations located in one of the following administrative regions: Bas-Saint-Laurent, Gaspésie–Îles-de-la-Madeleine, Saguenay–Lac-Saint-Jean, Capitale-Nationale, Chaudière-Appalaches, Mauricie, Centre-du-Québec, Estrie, Montreal, Laval, Lanaudière, Laurentides, Montérégie, Outaouais, Abitibi-Témiscamingue, Nord-du-Québec, Côte-Nord

Eligibility criteria of the Private Archives Support Program program

Number of acquired archival fonds (15%).
Number of processing activities completed (20%).
Number of description units created or modified (15%).
Diversity and number of dissemination activities, including partnerships (35%).
Number of reference activities completed (15%).

How to apply to the Private Archives Support Program program

Confirm organizational eligibility

Ensure your organization is an accredited Private Archives Service (SAPA) and not under a public body as defined by law

Prepare application documents

Gather annual reports in accordance with the accreditation regulations
Prepare a summary document detailing the planning of acquisition, processing, dissemination, and reference activities for the next two years
Collect proof of financial commitment from one or more public or private partners, renewable every year

Submit application to BAnQ

Submit the application and all required documents to the relevant BAnQ regional center by the specified deadline

Wait for evaluation results

Await evaluation of your application by BAnQ and potential follow-up regarding compliance and completeness

Additional information

The financial support is typically granted on a five-year (quinquennial) basis.
Financial contributions from external partners must be proven annually to receive supplementary amounts.
The maximum combined grants for the "Soutien aux archives privées" and "Soutien au traitement des archives privées" programs is $85,000 per year.
Newly accredited organizations are eligible for mission support funding upon accreditation.