Major Events

• Event holding application form
• Financial plan (Annex A)
• Occupational health and safety commitment (Annex B)
• Board resolution designating a representative/signatory (Annex D)
• Previous year financial statements and prior edition project results

• The applicant is a legally constituted non-profit organization with a board of directors.
• The applicant demonstrates relevant experience related to the proposed event.
• The organization complies with applicable laws and regulations governing non-profit governance.
• The organization demonstrates sound governance and rigorous administrative and financial management.
• The event is primarily outdoor urban animation (cultural or sports), limited to a maximum duration of 90 days, mainly taking place in Québec City and intended for Québec City residents and tourists.

Who is eligible?

• Legally constituted non-profit organizations with a board of directors

Who is not eligible

• Individuals
• Private businesses
• Institutional, public, and para-public organizations
• Professional orders and labour unions whose sole mission is to support/regulate/protect their members’ professional or business interests
• Political organizations

Eligible expenses

• All expenses related to delivering the event (as determined eligible following the City’s review of the financial structure).
• Costs related to required municipal services needed to hold the event (considered as part of the City’s contribution where applicable).

Ineligible Costs and Activities

• Private events held exclusively indoors
• Fully commercial events
• Ticketed-only cultural events
• Fundraising activities and financing campaigns
• Public markets, conventions, and demonstrations

Eligible geographic areas

• Québec City (Ville de Québec), Quebec

• Governance, experience, and promoter profile
• Project history
• Alignment with the City of Québec’s event vision
• Outreach and benefits/impacts
• Feasibility, public-domain impacts, and resource availability

• Step 1: Review guidelines
  • Review the City’s event vision and municipal orientations.
  • Consult reference documents (e.g., technical/logistics schedule, visibility guide, universal accessibility guide).
• Step 2: Secure site authorization
  • Obtain written agreement from site owners/managers for the intended locations.
• Step 3: Prepare mandatory application package
  • Complete the event application form.
  • Complete the financial plan (Annex A) and the OHS commitment (Annex B).
  • Include conflicts-of-interest declarations where applicable (Annex C).
  • Include the board resolution designating a representative/signatory (Annex D).
  • Attach a preliminary program, summary technical specifications (site plans/route/technical needs), letters patent (if applicable), organization chart (if applicable), previous-year financial statements and prior edition project results, and preliminary site authorization letters.
• Step 4: Add optional supporting documents
  • Attach any additional documents that support the project (e.g., partner support letters, funding confirmations, attendance/impact studies, business/development plans, sustainability documents, press review).
• Step 5: Submit the application
  • Email the complete file in a single email to the Major Events Office (GrandsEvenements@ville.quebec.qc.ca).
  • An acknowledgement of receipt is sent within two business days.

• Applications are processed only once the file is complete and received within the required timelines.
• If the project is eligible, it is analyzed for opportunity and feasibility in line with municipal orientations and subject to available funding and resources.
• The City notes that submitting an application does not guarantee acceptance; the promoter agrees to accept the decision rendered.
• Approval is confirmed through the City’s decision-making bodies (executive committee, municipal council, or agglomeration council, as applicable).
• If approved, the organization must sign an agreement setting event delivery conditions; the grant is paid according to the agreement’s modalities.

• Applications are accepted on an ongoing basis throughout the year.
• The City may request complementary technical documents for event delivery.
• Applicants may request a three-year (triennial) support agreement if conditions are met.
• Accountability/reporting obligations are set out in the agreement and typically include a post-event report within 90 days.