Public Library Services

Who is eligible?

• Community libraries operating within Nunavut
• Non-profit organizations proposing to establish and operate community libraries in Nunavut
• Municipal corporations proposing to establish and operate community libraries in Nunavut

Who is not eligible

• Businesses and organizations not operating within Nunavut.
• For-profit companies that are not non-profit organizations or municipal corporations intending to operate community libraries.

Eligible expenses

• Salaries of permanent employees.
• Recurring operating costs, including utilities, leasing, and insurance.
• Expenses related to capital projects.
• Needs analyses and assessments.
• Purchase of equipment and furnishings, including library shelving and furniture.
• Minor renovations.
• Library programming costs.
• Accounting costs directly related to library operations.

Eligible geographic areas

• Community libraries operating within Nunavut

• Completeness and clarity of the annual operating budget, including detailed breakdowns of revenues and expenditures.
• Inclusion of estimates for utility, maintenance, leasing, facility insurance, accounting, and minor renovation costs.
• Detailed schedule of public access operating hours and administrative staff working hours.
• Summary of proposed programs and events promoting the use of information in Nunavut’s Official Languages.
• Submission of the required achievement report for the prior year, demonstrating benefits achieved versus expected outcomes.

• Step 1: Prepare Funding Proposal
  • Complete a funding proposal including an annual description of library operations and a proposed budget (with detailed breakdown of revenues and expenditures).
  • Provide estimates for utility, maintenance, leasing, and facility insurance costs.
  • Include accounting cost estimates, library shelving or minor renovation costs.
  • Attach a schedule of public access operating hours and administrative staff working hours.
  • Summarize proposed programs and events that promote the use of Nunavut’s Official Languages.
  • Identify any funding from other sources, if applicable.
  • Submit completed criminal record and vulnerable sector checks for all staff and volunteers.
• Step 2: Submit Achievement Report (if applicable)
  • Include an achievement report for the prior year to the Manager of Public Library Services.
• Step 3: Submit Application
  • Send the completed funding proposal and all required supporting documents to the department responsible for Public Library Services in Nunavut.
• Step 4: Proposal Assessment
  • The Working Group will review your proposal and make recommendations to the Director of Heritage.
  • Proposals may be assessed quickly if necessary at the discretion of the Manager of Public Library Services.
• Step 5: Await Decision
  • Receive a decision on the funding proposal.
• Step 6: Accept and Sign Agreement
  • If approved, sign the Conditional Contribution Agreement issued by the department.
• Step 7: Receive Funding
  • Funds will be disbursed in two annual installments, as outlined in the agreement.

• Funding proposals should identify any other sources of funding, though this does not impact the allocation.
• Staff and volunteers must provide completed criminal record and vulnerable sector checks before beginning work in the public library.
• A required achievement report for the preceding year must be submitted for review.
• Payments are issued in two installments per year according to the Conditional Contribution Agreement.