Parliamentary District Policing Program

Who is eligible?

• The City of Ottawa

Who is not eligible

• All companies, organizations, and industries other than the City of Ottawa are not eligible.
• Federal government departments and federal Crown corporations (such as the RCMP) are not eligible.

Eligible expenses

• Salaries, wages, overtime, and benefits directly linked to the project.
• Rent, utilities, set-up, modification, and maintenance of offices and buildings used for project purposes.
• Leased space for employees, assets, or goods specifically for project activities.
• Purchase or leasing, maintenance, and fuel costs for vehicles used in the project.
• Office equipment, program supplies, materials, and educational or outreach materials for project execution.
• Training costs, including development of training manuals and procedures.
• Professional and consulting fees directly related to project objectives, including preparation of audited financial statements.
• Computer services, library expenses, research costs, and subscription or data access fees related to project outcomes.
• Administrative expenses up to 15% of Public Safety funding, directly tied to project administration.
• Costs for purchase or upgrades of police equipment, technology, or services necessary to strengthen project capacity.
• Other extraordinary, reasonable, and justifiable policing costs, as approved by the Minister, necessary for additional public safety and security services within the scope of the project.

Eligible geographic areas

• City of Ottawa

• The extent to which the project directly supports and advances the objectives and priorities of the PDPP.
• The amount of funding requested relative to available resources and whether proposed expenses are eligible and reasonable.
• The applicant's capacity to develop, implement, manage, monitor, document, and evaluate activities within the specified time frame and budget.
• The Minister’s previous experience in working with the applicant, including degree of collaboration and the history and success of past projects.
• Level of support from relevant stakeholders, including provincial/territorial governments, federal departments, agencies, and other partners.

• Step 1: Prepare Proposal Documents
  • Prepare a signed and dated application including the name and address of the applicant, the project duration, and contact information of an authorized signatory.
  • Clearly demonstrate how the proposal meets the program's objectives and outline the need, activities, and justification for the proposed approach.
  • Develop a detailed work plan that includes project activities, timelines, and expected outcomes.
  • Prepare a comprehensive budget detailing the type and nature of expenditures, disclosure of all funding sources (including in-kind contributions and any government assistance), funding requested, and previous financial support from the Government of Canada.
  • Provide descriptions of any resources, tools, reports, or materials to be developed.
  • Demonstrate the organization’s eligibility and capacity to deliver the project and achieve objectives.
  • Disclose any amounts owing in default to the Government of Canada.
  • Describe how the project will respect the Official Languages Act.
• Step 2: Address Ethics and Conflict of Interest Requirements
  • Disclose involvement of any prospective recipients subject to relevant ethics legislation, such as the Values and Ethics Code for the Public Service or the Conflict of Interest Act.
  • Provide assurance of compliance with the Lobbying Act, including registration of lobbyists if applicable and disclosure of no conflict of interest or contingency fee arrangement.
  • Clarify the role of any departmental officials involved in advisory or governance roles as required.
• Step 3: Submit Application
  • Send the completed application and all supporting documentation to the appropriate contact point, using the electronic correspondence form provided by the funder.
• Step 4: Application Review and Decision
  • The submitted proposal will be reviewed by the program against established eligibility, completeness, and conformity criteria.
  • A formal funding review process will be conducted, and proposals meeting requirements will be forwarded to the delegated signing authority for approval.
• Step 5: Funding Agreement and Follow-up
  • If approved, enter into a contribution agreement with the funder.
  • Submit required financial and performance reports as outlined in the funding agreement.

• The maximum contribution available under the program is $50 million per project.
• The program is in effect from May 1, 2024, through March 31, 2029.
• Recipients must report on both financial and performance outcomes, which may include activity and data reports, as detailed in the funding agreement.
• Any intellectual property produced remains with the recipient, but usage by the Minister may require supplementary agreement clauses.