Major International Event Security Cost Framework

Who is eligible?

• Provincial governments providing policing and/or security-related services
• Territorial governments providing policing and/or security-related services
• Municipal governments providing policing and/or security-related services
• Police boards/commissions or police services established by provincial, territorial, or municipal jurisdictions, with legal capacity to enter into agreements

Who is not eligible

• Private companies and businesses not serving as provincial, territorial, regional, local, or municipal governments providing policing or security-related services in support of RCMP-led security operations.
• Organizations or industries not involved in policing, security, emergency management, or public safety for Major International Events.
• Individuals, households, or businesses seeking direct financial assistance related to event disruptions.

Eligible expenses

• Salaries, overtime, and employee benefits for staff directly assigned to planning, deployment, and demobilization related to the event.
• Temporary rental of spaces (offices, warehouses, command centers, or detention processing centers) when internal facilities are insufficient.
• Rental of office, computer, or telecommunications equipment necessary for event management.
• Travel, accommodation, and meal expenses incurred during activities directly related to the event.
• Rental of vehicles and fuel costs for security operations.
• Purchase, rental, or setup of operational, telecommunications equipment, or supplies specifically required for the event when rental is not feasible or cost-effective.
• Fees for contractual services related to logistics, security, event management (e.g., additional police services or technical support).
• Messaging fees, transportation, and delivery of materials or documents related to security.
• Operational supplies for limited use (e.g., signage, disposable handcuffs).
• Administrative services and fees relating to the management and deployment of resources in the framework of the security operation, within certain limits.
• Specialized training and emergency services, exclusively required for the event and requested by the organizing administration.
• Additional insurance premiums, if necessary related to the event, and fees for correctional officers in case of increased needs during the event.

Eligible geographic areas

• Provincial jurisdictions within Canada
• Territorial jurisdictions within Canada
• Municipal jurisdictions within Canada
• Regional and local government jurisdictions in Canada providing policing and/or security-related services

• Cost estimates must be consistent with and compliant to RCMP-led security operations for the event.
• Collaboration with the RCMP-led Integrated Security Unit (ISU) for planning and security coordination.
• Submission of operational plans outlining security measures with supporting, justifiable cost documentation.
• Expenses are subject to federal audit to determine eligibility and compliance before reimbursement.

• Step 1: Designation of the Event
  • Ensure that the Prime Minister has officially designated the event as a Major International Event eligible for financial assistance under the framework.
• Step 2: Engage with Public Safety Canada
  • Contact Public Safety Canada to initiate engagement regarding the provision of financial assistance for the designated event.
• Step 3: Develop Operational Plans and Cost Estimates
  • Prepare detailed operational plans outlining the security measures to be implemented for the Major International Event.
  • Develop corresponding cost estimates and supporting justifications for all anticipated eligible incremental security costs, in alignment with RCMP-led planning assumptions.
• Step 4: Collaboration with RCMP-led ISU
  • Work in close collaboration with the RCMP-led Integrated Security Unit during planning and preparation.
• Step 5: Submit Application and Cost Estimates to Public Safety Canada
  • Submit the operational plans, cost estimates, and supporting documentation to Public Safety Canada for review and negotiation.
• Step 6: Negotiate and Sign Contribution Agreement
  • Engage in discussions and negotiations with Public Safety Canada regarding the proposed eligible costs and the terms of the contribution agreement.
  • Finalize and sign the contribution agreement, which will specify the eligible activities and the maximum reimbursement threshold.
• Step 7: Implementation and Reporting
  • Implement the agreed security measures and keep detailed records of incurred expenses.
  • Prepare and submit all required activity and financial reports to Public Safety Canada outlining the activities conducted, results achieved, and eligible costs incurred.
• Step 8: Submit Claims for Reimbursement and Support Audits
  • Submit detailed claims for reimbursement of eligible incremental security costs along with supporting documentation after implementation.
  • Cooperate with federal audit procedures by providing access to financial records, vouchers, invoices, receipts, and any relevant information.

• All claimed costs are subject to federal audit procedures prior to reimbursement.
• Recipients must provide access to relevant documentation and facilities for audit purposes.
• The program requires recipients to report on results achieved and methods used to ensure cost-effective security measures.
• Any payment exceeding the approved government assistance limit must be repaid to the Government of Canada.