Transit Shelter Advertising Program

Who is eligible?

• Non-profit arts organizations based in Vancouver
• Non-profit culture organizations based in Vancouver
• Non-profit community service organizations based in Vancouver

Who is not eligible

• Organizations representing amateur or professional sports without an artistic or cultural focus.
• Educational institutions that do not have an artistic or cultural focus.
• Businesses or for-profit entities (only non-profit societies are eligible).

Eligible expenses

• No financial expenses are covered by this program. Organizations are responsible for all costs associated with the design, production, printing, and delivery of the advertising posters.

Eligible geographic areas

• Organizations based and active in the City of Vancouver, British Columbia.

• Priority is given to arts and cultural organizations over non-arts organizations.
• Organizations funded by the City of Vancouver receive priority over other non-profit arts or cultural organizations.
• Applications from community service organizations are considered after arts and cultural organizations have been accommodated.
• Campaigns associated with a specific time frame, show, or event are prioritized over general awareness or informational campaigns.
• Campaigns with a duration shorter than four weeks are given lower priority due to operational processes.

• Step 1: Prepare Application Materials
  • Gather essential information: full organization name, address, contact person's name and title, phone and mobile numbers, email address.
  • Determine desired posting dates for your campaign (must start on a Monday and end on a Sunday, minimum four months in advance).
  • Specify the minimum and maximum number of shelter faces desired (usually 10–20).
  • Draft a summary of the event or campaign to be advertised.
  • Indicate if you wish to be considered for digital display boards.
• Step 2: Submit Written Application
  • Send a written request via email to Cultural Services Promotional Support at tsavanlive@vancouver.ca.
  • Include all information gathered in Step 1 within your email.
• Step 3: Await Tentative Booking and Confirmation
  • Cultural Services will tentatively schedule your request upon receipt.
  • Approximately three months prior to the posting date, your application will be reviewed and you may be contacted to verify details or discuss date flexibility.
  • Successful applicants will receive an email confirmation with further instructions.
• Step 4: Poster Design Submission
  • Prepare your poster artwork according to the required technical specifications and guidelines.
  • Submit a PDF or JPEG version of your poster to your Cultural Services representative for review prior to printing.
  • Ensure the artwork acknowledges the City of Vancouver’s support as required.
• Step 5: Print and Deliver Posters
  • Arrange for printing of posters with specifications suitable for transit shelters.
  • Deliver finished posters to Outfront Media, clearly marked with campaign and posting details, by the Wednesday prior to the campaign start date.
  • Posters must be rolled in cardboard tubes.
• Step 6: Campaign Monitoring
  • Receive the final posting locations from Cultural Services approximately one week before your campaign begins.
  • Monitor the campaign as it runs during your allotted time period.

• Organizations are responsible for all design, production, and delivery costs of the posters; only the advertising space is provided without charge.
• Digital display participation must be expressly requested in the application; digital boards are available as a pilot project.
• All campaigns must include proper recognition of the City of Vancouver, either through the emblem or supporting text, on the poster artwork.
• Typically, organizations can expect to receive 10 spaces for a 4-week period and may apply twice per calendar year.