Private Archives Processing Support Program

• Grants range from a minimum of $5,000 to a maximum of $20,000 per project.
• Public organizations must cover at least 50% of the total project costs through their own contribution, either in cash or in kind.
• Only one application per organization is permitted for this program period.

• The applicant must be a non-profit organization incorporated under Quebec or Canadian law, a municipality, or another public organization with its head office in Quebec.
• The project must involve the processing of private archival collections (sorting, classifying, describing, indexing, and physical handling) or the digitization of private archival collections for processing and preservation purposes.

Who is eligible?

• Non-profit organizations incorporated under Quebec or Canadian laws
• Municipalities with their head office in Quebec
• Other public organizations with their head office in Quebec

Who is not eligible

• Projects involving public archives or public sector organizations (such as government ministries, the National Assembly of Quebec, and judicial courts).
• Organizations or projects involving active and semi-active documents.
• Projects concerning archives stored outside Quebec.
• Businesses or organizations looking to fund the acquisition, installation, or maintenance of equipment or furniture (e.g., IT equipment, shelves, freezers, filing cabinets).
• Projects aiming solely at digitization for dissemination or projects related to documents subject to legal deposit.

Eligible expenses

• Costs related to the sorting, classification, description, and physical handling of private historical archives.
• Expenses for the digitization of private archival collections for the purpose of processing and conservation.

Eligible geographic areas

• Organizations headquartered in Quebec.

• Clarity of general and specific objectives of the project, with a well-described collection or fonds.
• Expected benefits for the community, including the importance of processing the fonds and the accessibility provided by the project.
• Coherence of the project with a realistic schedule and budget based on planned activities and available resources.
• Quality of presentation, including a clearly defined sequence of activities and appropriate archival terminology.

• If the applicant is not the owner of the documents, written authorization from the owner is required to ensure researcher access.
• A single application is permitted per organization for this program cycle.
• Failure to submit required documents may lead to ineligibility for future applications until compliance is met.
• Use of annexes in the grant application is not permitted; all information must be included in the provided form.