Closed
Private Archives Processing Support Program
Last Update: March 4, 2026
Quebec, Canada
Supports nonprofit and public organizations processing historical private archives
Grant and Funding
Overview
The Private Archives Processing Support Program offers funding of up to $20,000 to support non-profit and public organizations in Quebec in processing and digitizing private historical archives. Eligible activities include sorting, classifying, describing, indexing, physically processing, and digitizing private archive collections for treatment and preservation purposes.
At a glance
Funding available
Financing goals
- Reduce the ecological footprint
Eligible Funding
- Maximum amount : 20,000 $
- Minimum amount : 5,000 $
- Up to 50% of project cost
Timeline
- Receipt of requests is now closed
Eligible candidates
Eligible Industries
- Information and cultural industries
- Educational services
- Public administration
Location
- Quebec
Legal structures
- Non-profit
- Public or Parapublic institution
- Social economy enterprise
Annual revenue
- All revenue ranges
Organisation size
- All organization sizes
Audience
- All groups
Non-profit candidates
Sector of operation
- Culture and Arts
- Research
Target groups
- General public
- Nonprofits / charities
Revenue structures
- All structures
Scope
- Municipal
- Regional
- Provincial
- National
Activities funded
- Processing and organizing private archival collections, including sorting, classifying, describing, and physically treating documents.
- Digitizing private archival collections for preservation and processing purposes.
Eligibility
- The applicant must be a non-profit organization incorporated under Quebec or Canadian law, a municipality, or another public organization with its head office in Quebec.
- The project must involve the processing of private archival collections (sorting, classifying, describing, indexing, and physical handling) or the digitization of private archival collections for processing and preservation purposes.
Who is eligible?
- Non-profit organizations incorporated under Quebec or Canadian laws
- Municipalities with their head office in Quebec
- Other public organizations with their head office in Quebec
Who is not eligible
- Projects involving public archives or public sector organizations (such as government ministries, the National Assembly of Quebec, and judicial courts).
- Organizations or projects involving active and semi-active documents.
- Projects concerning archives stored outside Quebec.
- Businesses or organizations looking to fund the acquisition, installation, or maintenance of equipment or furniture (e.g., IT equipment, shelves, freezers, filing cabinets).
- Projects aiming solely at digitization for dissemination or projects related to documents subject to legal deposit.
Eligible expenses
- Costs related to the sorting, classification, description, and physical handling of private historical archives.
- Expenses for the digitization of private archival collections for the purpose of processing and conservation.
Eligible geographic areas
- Organizations headquartered in Quebec.
Selection criteria
- Clarity of general and specific objectives of the project, with a well-described collection or fonds.
- Expected benefits for the community, including the importance of processing the fonds and the accessibility provided by the project.
- Coherence of the project with a realistic schedule and budget based on planned activities and available resources.
- Quality of presentation, including a clearly defined sequence of activities and appropriate archival terminology.
How to apply
1
Verify eligibility requirements
- Read the program objectives and eligibility requirements
- Ensure your organization and project type qualify under the program criteria
- Review project exclusions and restrictions
2
Complete application documents
- Prepare the application form following the program's instructions
- Draft a resolution designating signing authorities for the application
- Ensure all project details, budgets, and timelines are clearly presented
3
Submit application by email
- Submit the completed application form and the resolution by email only to subventions@banq.qc.ca
- Ensure the subject line reads: "Demande de subvention – Soutien au traitement des archives privées 2024-2025"
- Send the application before midnight on October 4, 2024; the time of email transmission is considered
- Do not include any annexes with your application
- Verify that your submission has been received
4
Await result notification
- Wait for confirmation or follow-up from BAnQ regarding your application status
Additional information
- If the applicant is not the owner of the documents, written authorization from the owner is required to ensure researcher access.
- A single application is permitted per organization for this program cycle.
- Failure to submit required documents may lead to ineligibility for future applications until compliance is met.
- Use of annexes in the grant application is not permitted; all information must be included in the provided form.
Documents and links
Contacts
valerie.damour@banq.qc.ca
5148731101
