How much funding can be received?

Funds up to 50% of admissible expenses, capped at $20000 per project.

What is the deadline to apply?

The deadline to apply is not specified.

Who are the financial supporters of the Private Archives Processing Support Program?

Private Archives Processing Support Program is funded by National Library and Archives of Quebec (BANQ)

What are Private Archives Processing Support Program's eligibility criterias?

No eligibility for for-profit businesses; only registered non-profit organizations or public institutions incorporated in Quebec or Canada with a head office in Quebec are eligible.

Private Archives Processing Support Program

Last Update: June 23, 2025

QC, Canada

Supports nonprofit and public organizations processing historical private archives

Private Archives Processing Support Program at a glance

Eligible Funding

From $5,000 to $20,000
Up to 50% of project cost

Timeline

Receipt of requests is now closed

Financing Type

Grant and Funding

Eligible Industries

Information and cultural industries
Educational services
Public administration

Grant Providers

National Library and Archives of Quebec (BANQ)

Status

Closed

Overview of the Private Archives Processing Support Program program

The Private Archives Processing Support Program offers funding of up to $20,000 to support non-profit and public organizations in Quebec in processing and digitizing private historical archives. Eligible activities include sorting, classifying, describing, indexing, physically processing, and digitizing private archive collections for treatment and preservation purposes.

Financing terms and conditions

Grants range from a minimum of $5,000 to a maximum of $20,000 per project.
Public organizations must cover at least 50% of the total project costs through their own contribution, either in cash or in kind.
Only one application per organization is permitted for this program period.

Eligible projects & activities

Processing and organizing private archival collections, including sorting, classifying, describing, and physically treating documents.
Digitizing private archival collections for preservation and processing purposes.

Eligibility criteria of the Private Archives Processing Support Program program

The applicant must be a non-profit organization incorporated under Quebec or Canadian law, a municipality, or another public organization with its head office in Quebec.
The project must involve the processing of private archival collections (sorting, classifying, describing, indexing, and physical handling) or the digitization of private archival collections for processing and preservation purposes.

Who is eligible?

Non-profit organizations incorporated under Quebec or Canadian laws
Municipalities with their head office in Quebec
Other public organizations with their head office in Quebec

Who is not eligible

Projects involving public archives or public sector organizations (such as government ministries, the National Assembly of Quebec, and judicial courts).
Organizations or projects involving active and semi-active documents.
Projects concerning archives stored outside Quebec.
Businesses or organizations looking to fund the acquisition, installation, or maintenance of equipment or furniture (e.g., IT equipment, shelves, freezers, filing cabinets).
Projects aiming solely at digitization for dissemination or projects related to documents subject to legal deposit.

Eligible expenses

Costs related to the sorting, classification, description, and physical handling of private historical archives.
Expenses for the digitization of private archival collections for the purpose of processing and conservation.

Eligible geographic areas

Organizations headquartered in Quebec.

Eligibility criteria of the Private Archives Processing Support Program program

Clarity of general and specific objectives of the project, with a well-described collection or fonds.
Expected benefits for the community, including the importance of processing the fonds and the accessibility provided by the project.
Coherence of the project with a realistic schedule and budget based on planned activities and available resources.
Quality of presentation, including a clearly defined sequence of activities and appropriate archival terminology.

How to apply to the Private Archives Processing Support Program program

Verify eligibility requirements

Read the program objectives and eligibility requirements
Ensure your organization and project type qualify under the program criteria
Review project exclusions and restrictions

Complete application documents

Prepare the application form following the program's instructions
Draft a resolution designating signing authorities for the application
Ensure all project details, budgets, and timelines are clearly presented

Submit application by email

Submit the completed application form and the resolution by email only to subventions@banq.qc.ca
Ensure the subject line reads: "Demande de subvention – Soutien au traitement des archives privées 2024-2025"
Send the application before midnight on October 4, 2024; the time of email transmission is considered
Do not include any annexes with your application
Verify that your submission has been received

Await result notification

Wait for confirmation or follow-up from BAnQ regarding your application status

Additional information

If the applicant is not the owner of the documents, written authorization from the owner is required to ensure researcher access.
A single application is permitted per organization for this program cycle.
Failure to submit required documents may lead to ineligibility for future applications until compliance is met.
Use of annexes in the grant application is not permitted; all information must be included in the provided form.