The Ontario Trillium Foundation - Capital Grants

• Most recent completed financial statements
• Board list and bylaws, if required
• Proof of ownership or lease agreement, if required
• Photos and diagrams of the project area
• Quotes or estimates for goods and services over $5,000

Who is eligible?

• Non-profit organizations
• First Nations
• Municipalities, libraries and local services boards
• Religious entities

Who is not eligible

• For-profit organizations
• Municipalities with populations over 20,000
• Universities, colleges, schools, and hospitals
• Organizations with a primary healthcare or primary education mandate
• Collaboratives

Eligible expenses

• Construction and renovation materials and contractor costs
• Fixed and non-fixed equipment purchases
• Developmental costs linked to construction, such as engineering plans, legal fees, and survey costs

Ineligible Costs and Activities

• Taxes that are eligible for rebate
• Contingency costs and unspecified miscellaneous expenses
• Costs incurred before OTF approval
• General fundraising drives or capital campaigns
• Virtual spaces such as websites, apps, or large custom software

Eligible geographic areas

• Ontario

• Community benefit and relevance: 30%
• Project plan and feasibility: 30%
• Project budget and cost alignment: 30%
• Support for populations experiencing barriers: 10%

• Step 1: Confirm your organization information
  • Gather contact details, organization details, financial statements, and governance information.
  • Confirm the required supporting documents for your organization type.
• Step 2: Prepare the project application
  • Describe the project, objective, activities, and expected results.
  • Prepare the project plan, budget, photos, diagrams, and any required ownership or lease documents.
  • Collect quotes or estimates for goods and services over $5,000.
• Step 3: Complete the Granting Portal application
  • Create an OTF account or sign in to the Granting Portal.
  • Answer the application questions and upload all required documents.
  • Submit the application through the portal before the deadline.
• Step 4: Wait for review and decision
  • OTF reviews and scores the application after submission.
  • Applicants are notified of the final decision later by OTF.

• OTF staff review the application and verify eligibility.
• Eligible applications are scored by staff and local volunteers.
• Local Grant Review Teams make funding recommendations to the Board of Directors.
• Applicants receive a final decision about 4 to 5 months after the deadline.
• Successful applicants must sign a Grant Contract before the grant is activated.

• Applications are submitted through the OTF Granting Portal.
• One application per organization per stream deadline is allowed.
• Successful applicants must complete an orientation meeting before activation.
• Grant recognition and reporting are required during the grant term.