Closed
Special Event Permit Fee Assistance Program
Fee assistance for eligible Oakville special events
Last Update: May 5, 2026
Funding available
Up to 100% of project cost
Timeline
- Receipt of requests is now closed
Location
Oakville, Ontario, Canada
Overview
This program provides fee assistance for approved special event permits in Oakville through reduced Town user permit fees. It supports eligible community events using Town facilities or services and may cover up to 100% of the requested fees.
/100
Opportunity Score
Moderate potential, but conditions must align.
At a glance
Funding available
Financing goals
- Increase social or community impact
- Enhance an existing program
- Improve governance or administrative structure
Eligible Funding
- Up to 100% of project cost
Timeline
- Receipt of requests is now closed
Eligible candidates
Eligible Industries
- Arts, entertainment and recreation
Location
- Oakville
- Ontario
Legal structures
- Non-profit
Annual revenue
- All revenue ranges
Organisation size
- All organization sizes
Audience
- All groups
Non-profit candidates
Sector of operation
- Other Recreation and Social Clubs
Target groups
- General public
Revenue structures
- Fee-for-service model
Scope
- Local
Next Steps
1
Determine your project
2
Validate your eligibility
Activities funded
- Special recreational events open to the public
- Events held in Town-owned or Town-operated facilities, parks, or using Parks services
Documents Needed
- Completed application form
- Application letter from the Town
- Written request for any change in funding requirements
- Financial records for disclosure if requested by the Town
Official resources
Eligibility
Who is eligible?
- Community groups based in Oakville
- Non-profit organizations
- Volunteer-led groups
Who is not eligible
- For-profit organizations
- Groups whose members benefit financially from the event
- Applicants outside Oakville
Eligible expenses
- Town user permit fees for approved special events
Ineligible Costs and Activities
- Interest charges and service charges
- Fees where the Town incurs direct costs or collects funds for other organizations
- Any discounts combined with this subsidy
Eligible geographic areas
- Oakville, Ontario
Selection criteria
- Local, regional, provincial, or national significance of the event
- Benefit to a recognized portion of the community or the wider Oakville community
- Ability to meet the event’s financial obligations
- Availability of program funds and proportional distribution among eligible groups
How to apply
- Step 1: Receive or request the application package
- Application letters are sent to eligible groups that received assistance the previous year or expressed interest.
- The Town communicates the approved rate of fee assistance.
- Step 2: Complete the application
- Provide the required application information and supporting details.
- Submit the completed application to the Supervisor, Permitting & Scheduling.
- Step 3: Application review
- The Town reviews applications, generally by mid-December of the preceding year.
- Late applications are reviewed after qualifying ones, subject to available funds.
- Step 4: Decision and permit issuance
- Approved requests are issued as a facility permit.
- Applicants must agree to and follow the permit conditions.
Processing and Agreement
- Applications are reviewed after submission, generally by mid-December of the preceding year.
- Late applications are considered only after qualifying applications and subject to available funds.
- Approved requests are issued as a facility permit with conditions that must be accepted and followed.
- Denied applicants may appeal to the Director of Parks and Open Space and may appear before Council.
Additional information
- Fee assistance is provided as reduced Town user permit fees.
- Approved requests are issued as a facility permit with conditions that must be followed.
- Groups may appeal a denial to the Director of Parks and Open Space.
- Financial records related to the event must be kept for at least one year.
Contacts
Frequently Asked Questions about the Special Event Permit Fee Assistance Program Program
What is the Special Event Permit Fee Assistance Program?
This program provides fee assistance for approved special event permits in Oakville through reduced Town user permit fees. It supports eligible community events using Town facilities or services and may cover up to 100% of the requested fees.
How much funding can be received?
Special Event Permit Fee Assistance Program Funds up to 100% of admissible expenses.
Who is eligible for the Special Event Permit Fee Assistance Program program?
To be eligible for the Special Event Permit Fee Assistance Program program, you must:
Oakville-based community group
Non-profit, volunteer-led organization
Public recreational event in Town facilities
What expenses are eligible under Special Event Permit Fee Assistance Program?
Special recreational events open to the public
Events held in Town-owned or Town-operated facilities, parks, or using Parks services
Who can I contact for more information about the Special Event Permit Fee Assistance Program?
You can contact Town of Oakville by email at none or by phone at none.
Where is the Special Event Permit Fee Assistance Program available?
The Special Event Permit Fee Assistance Program program is available the province of Ontario.
Is the Special Event Permit Fee Assistance Program a grant, loan, or tax credit?
Special Event Permit Fee Assistance Program is a Grant and Funding