Edmonton Immigrant and Refugee Communities Grant Program - Community Special Project Grants

• Project budget form
• Most recent audited year-end financial statements, or internally generated financial statements
• Bank reconciliation and bank statement for internally generated statements
• Fiscal agent financial documents, if applicable

Who is eligible?

• Registered non-profit organizations
• Grassroots or collective groups with a fiscal agent
• Organizations serving immigrant and refugee communities in Edmonton

Who is not eligible

• Individual applicants
• Organizations not based in Edmonton or not serving Edmontonians
• Groups without a fiscal agent, where one is required
• Festivals and stand-alone events

Eligible expenses

• Staffing costs, honorariums, materials and supplies
• Printing, communications, training, travel within Edmonton, and evaluation costs
• Administrative costs and fees up to 10% of total project costs
• Food expenses up to 10% of the budget
• Longer-term lease payments for space subsidy projects

Ineligible Costs and Activities

• Application preparation and fundraising costs
• Endowments, donations, bursaries, gifts, and donor recognition items
• Expenses incurred before the application was received
• Capital upgrades, renovations, and construction
• Debt reduction, loan interest, lobbying, partisan political activities, festivals, and stand-alone events

Eligible geographic areas

• Edmonton

• Alignment with the City of Edmonton value “I want to BELONG and contribute”
• Demonstrated community need and benefit
• Organizational governance and financial health
• Clear implementation plan and evaluation plan
• Broader long-term community impact

• Step 1: Review the program guide and confirm eligibility
  • Check that the organization, fiscal agent, and project meet the program requirements.
  • Confirm the appropriate funding stream for the project.
• Step 2: Prepare the application materials
  • Complete the project budget form.
  • Gather the required financial statements and any fiscal agent documents, if applicable.
• Step 3: Submit the online application
  • Submit the application through the City of Edmonton’s online portal during an intake period.
  • Ensure all required documents are attached before submission.
• Step 4: Wait for review and decision
  • The City reviews eligible applications and may request clarification.
  • Applicants are notified in writing of the funding decision.

• Applications are first checked for eligibility.
• Eligible applications are evaluated against program criteria, principles, and expected results.
• The City may contact applicants for clarification or additional information.
• Applicants are notified in writing of the funding decision.
• Approved applicants must sign a funding agreement or funding letter before payment is made.

• There are two intake periods each year.
• Applications approved for funding must sign a funding agreement or funding letter before funds are released.
• Successful applicants must submit a final report through the Community Investment Portal.
• Priority may be given to applicants that have not received other City of Edmonton funding.