Community Placemaking Program

• Project Plan including capital budget and a financial forecast for operations.
• Most recent financial statements (audited if available).
• If required — permit(s), approvals(s), or letter(s) of authorization for the project.
• Letters of support from key project partners; agreement(s) with site owner if the public space is situated on a property the applicant organization does not wholly own.
• For first-time, non-profit, or community-owned company applicants — Constitution, Bylaws, and the society’s current list of directors.

Who is eligible?

• First Nations: governments, bands, corporations controlled by First Nations, not-for-profit organizations
• Local and Regional Governments: municipalities, regional districts, and incorporated areas
• Registered not-for-profit organizations and registered charities
• Local community-based organizations
• Economic development organizations, industry associations, regional and sectoral organizations, and educational organizations and institutions

Who is not eligible

• Individuals
• Businesses
• Projects that only benefit private interests or are implemented on private property without a long-term agreement that ensures enduring public access and benefits

Eligible expenses

• Fees for professional services
• Construction costs, installation costs, or require professional labour
• Purchase or installation of technology integral to the project
• Materials and supplies such as interpretive signage, public space furniture, and interactive play elements
• Other reasonable administrative costs directly associated with the project

Ineligible Costs and Activities

• Project development, grant writing, or other planning costs
• Operational costs or maintenance costs
• Internal organization staffing, administration or overhead
• In-kind contributions
• Costs incurred prior to funding approval

Eligible geographic areas

• The Trust’s legislated service region

• When the annual budget is oversubscribed, applications are rank-ordered based on readiness to process, alignment with the program’s objectives and eligibility, risk assessment, and anticipated wellbeing outcomes.
• Project-related risks are assessed as High, Medium, or Low.

• Contact the Trust before you start a funding application.
• Develop and complete your organization’s or partnership’s internal project plan.
• Complete the Funding Application form once your project plan is finalized and approved by your management, council, board, and/or core partners.
• Submit your application form and attachments by email to info@islandcoastaltrust.ca with the subject line Funding Application: Project Title.

• The Regional Advisory Committee reviews the application and may recommend it to the Trust’s Board of Directors, ask for more information, or provide it without a recommendation for funds to be approved.
• If the annual budget is oversubscribed, applications are rank-ordered based on readiness to process, alignment with the program’s objectives and eligibility, risk assessment, and anticipated wellbeing outcomes.
• The Trust’s Board of Directors makes the final funding decision.
• If funds are approved, an approval letter is issued and may identify outstanding documents required before a funding agreement can be entered into.
• After the signed funding agreement is returned, the CEO reviews and signs it, and the advance disbursement is prepared by Electronic Fund Transfer (EFT).
• Progress and final reports are required, and the final funding disbursement is issued after the final report is completed.

• Applications are accepted on a continuous basis until the annual program budget is fully subscribed each year.
• Funding decisions are made by the Trust’s Board of Directors three times each year.
• Projects should start within 90 days of the Trust’s funding approval.
• Funding is disbursed by Electronic Fund Transfer (EFT).