Community Investment Program - Community Capital Grant

• Signed Financial Statements for the most recent fiscal year end.
• Audited Financial Statements if requesting over $500,000.
• Review Engagement Statements if requesting $500,000 and less.
• Supporting documentation such as proof of secured funding, maps, diagrams, feasibility studies, quotes, and detailed costing spreadsheets or backup.
• Copy of the board minutes and a written explanation detailing the purpose of restrictions, if internally or externally restricted net assets are specified in the financial statements.

Who is eligible?

• Registered non-profit organizations

Who is not eligible

• For-profit organizations.
• Political organizations or organizations engaged in political activities, including rallies, endorsing candidates, lobbying, or advocating for specific government policies or legislation.
• Federal and provincial governments and affiliated bodies.
• Organizations that have overdue or incomplete accounting or reporting requirements related to any grant previously awarded by the Municipality.
• Organizations that do not demonstrate adherence to policy, strategic priorities, and relevant outcome measurements, or that do not meet the minimum eligibility requirements.

Eligible expenses

• All direct capital expenses that are directly related to the capital project.
• Planning and design costs.
• Construction and acquisition costs.
• Land purchase costs.

Ineligible Costs and Activities

• Salaries for administration or program staff that are not directly tied to the capital project.
• Fundraising or marketing costs.
• Expenses incurred before grant approval, including retroactive costs.
• Routine maintenance and repairs.
• Debt repayment, interest or depreciation of assets, and occupancy costs such as rent and utilities.

Eligible geographic areas

• Abasand, Anzac, Beaconhill, Conklin, Dickinsfield, Draper, Eagle Ridge, Fort Chipewyan, Fort McKay, Fort McMurray, Grayling Terrace, Gregoire, Gregoire Lake Estates, Janvier, Lower Townsite, Northside, Parsons Creek, Prairie Creek, Saline Creek, Saprae Creek Estates, Stone Creek, Thickwood, Timberlea, and Waterways.
• Multi Rural
• Municipal Wide

• Applicant Capacity — 25%: ability to manage and deliver the project, including past grant compliance, mission alignment, financial sustainability, leadership, and governance.
• Project Feasibility — 25%: clarity, scope, and uniqueness of the application, with community support through partnerships, other funding sources, and volunteer involvement.
• Evidence of Community Need — 25%: whether the application demonstrates an existing community need aligned with project goals.
• Contribution to Community Resilience — 25%: anticipated impact and evaluation methods, including past success with CIP funding for experienced applicants and proposed outcome measurements for new ones, plus partner collaboration to enhance impact.
• CIPAC selects successful applications based on scoring, community impact, and available budget.

• Read the CIP Policy and Program Guidelines before applying.
• Request a pre-application meeting by emailing CIP@rmwb.ca with your organization name, a brief description of the proposal, and your availability.
• Wait for CIP to email you when the application is available in the CIP Grant Portal.
• Log in to your CIP Grant Portal account and complete the application, answering all mandatory questions.
• Submit the completed application through the CIP Grant Portal and attach the required financial statements and supporting documents.

• CIP reviews applications for eligibility and completeness and requests revisions when key information is missing.
• Eligible and complete applications move to Stage 2, where CIPAC reviews and scores them using Appendix A3.
• CIPAC may request clarifications with strict deadlines, and information will not be accepted after the deadline.
• CIPAC selects successful applications based on scoring, community impact, and available budget, and applicants are notified by early December 2025.
• Grant agreements are issued, and before funds are disbursed the applicant must verify that at least 50% of the total capital project cost has been secured; funds are then disbursed in installments based on project milestones.
• Grant recipients must submit a Certificate of Insurance, Quarterly Status Reports, a Capital Project Costing Report, and signed Financial Statements according to the Grant Agreement.

• The program is intended to promote sustainability and reduce long-term reliance on municipal grants.
• Applicant Evaluation is available upon request within 2 weeks of notification.
• There is no appeal process for CIPAC’s decisions.