Addendum - Initial Appointees Relocation Program

• Letter of offer acceptance.
• Receipts and supporting documents for relocation expenses.
• Signed two-year service agreement.
• Signed statement for incidental expenses allowance.
• Business case, where additional assistance is requested.

Who is eligible?

• Newly appointed federal public service employees.
• Employees appointed or assigned for one year or more.
• Members of the Canadian Forces on initial appointment to the public service.
• RCMP members on initial appointment to the public service.
• Ab initio candidates hired for training before a public service position.

Who is not eligible

• EX/GIC appointees.
• Employees who are not newly appointed to the federal public service.
• Appointments or assignments of less than one year.

Eligible expenses

• House hunting trips and destination home inspection trips.
• Interim accommodation and actual lodging costs.
• Travel to the new location, including air, train, or bus.
• Movement of household goods and effects, and vehicle rental.
• Child care, pet care, and incidental expenses.

Ineligible Costs and Activities

• Purchase or disposal of a principal residence.
• Rental-related expenses tied to a principal residence.
• Reimbursement of relocation expenses internally by departments.
• Use of government-contracted travel services or household goods contracts is not authorized.

Eligible geographic areas

• Canadian federal public service departments and agencies listed in Schedules I and IV of the Financial Administration Act.
• Relocations from abroad for initial appointments.

• Step 1: Appointment and relocation authorization
  • Accept the letter of offer.
  • The employer authorizes the relocation.
• Step 2: File referral and service arrangements
  • The employer refers the file to the contracted relocation services provider.
  • Arrange relocation services and, if needed, request an advance of funds.
• Step 3: Complete the relocation
  • Make travel, accommodation, and shipment arrangements.
  • Keep receipts and supporting documents for eligible expenses.
• Step 4: Submit the claim
  • Submit the complete expense claim with supporting documents within 60 days of arrival at the new place of duty.

• The employer authorizes the relocation and must ensure compliance with the addendum.
• Relocation expenses are reimbursed by the contracted relocation services provider, not internally by departments.
• In exceptional cases, expenses incurred up to 30 days before acceptance may be post-authorized.
• Post-authorization beyond 30 days requires approval from the TBS Program Authority.
• A two-year service agreement is required for assistance to remain in effect.