How to Apply to Electricity Management Systems: Complete Application Guide
The Electricity Management Systems (EMS) program, offered by Hydro-Québec, provides financial support to businesses in Quebec to implement or enhance energy management systems. This initiative aims to encourage industrial sites to optimize their energy consumption, ultimately leading to significant cost savings and improved energy efficiency. This guide outlines the comprehensive application process for the EMS program, ensuring that your application is complete, accurate, and well-prepared.
Overview of Electricity Management Systems
The EMS program is designed to assist industrial businesses in Quebec in developing, implementing, or improving their electricity management systems. By providing financial aid, Hydro-Québec supports companies in real-time monitoring of electricity consumption, thereby enabling better energy efficiency and operational control.
Key Benefits
Up to 50% funding of eligible costs, capped at $75,000 per site.
Additional financial incentives based on energy savings achieved through implemented measures.
Eligibility Requirements
To qualify for the EMS program, your project must meet specific eligibility criteria:
Location: The site must be situated in Quebec and connected to Hydro-Québec's network or an approved autonomous, municipal, or cooperative network.
Electricity Consumption: The site should have electricity bills exceeding $750,000 in the past 12 months.
Industrial Activities: The project must be associated with industrial activities, potentially including research labs under certain conditions.
Documentation: Submission of all required documents as outlined in the program guidelines.
Required Documents
When applying, ensure you have the following documents:
Pre-Project Document (DAP): Initially filled and submitted to Hydro-Québec.
Energy Policy: Signed by senior management, detailing electricity usage and reduction goals.
Current Electricity Consumption Report: Including targeted significant energy usage (UES) components.
Measurement Equipment List: Existing and proposed installations.
Cost Estimation Grid: Detailed eligible and ineligible costs, both internal and external.
Step-by-Step Application Process
Step 1: Pre-Project Document Submission
Complete the DAP and email it to PGEE_Projet_Industriel_OISI@hydro.qc.ca. Schedule an initial meeting with Hydro-Québec.
Step 2: Diagnostic Analysis
If required by Hydro-Québec, conduct a diagnostic analysis to outline your SGEE implementation strategy. Submit the report to Hydro-Québec for validation.
Step 3: Energy Policy Submission
Submit your signed Energy Policy to Hydro-Québec. This step is necessary if a diagnostic analysis was performed.
Step 4: Project Proposal Submission
Complete the Project Proposal form provided by Hydro-Québec. Include detailed energy consumption data, UES targets, and planned measurement tools.
Step 5: Proposal Review and Acceptance
Hydro-Québec reviews your proposal. Expect a response regarding eligibility within two weeks.
Step 6: Contract Signing
Upon acceptance, sign the contract with Hydro-Québec. Ensure the Energy Committee is established and the Energy Manager is appointed.
Step 7: SGEE Implementation
Implement your SGEE and coordinate with Hydro-Québec to plan the necessary audits.
Step 8: Financial Support Disbursement
Submit all invoices and final cost grids to Hydro-Québec. Upon validation, Hydro-Québec will inform you of the financial support amount.
Step 9: Continuous Project Monitoring
Over the next four years, submit periodic reports and audits to ensure compliance and receive continued financial support.
Application Timeline
Initial Application: Submit DAP and schedule initial meeting.
Proposal Review: Expect a decision within two weeks of submission.
Contract Signing and Implementation: Typically within six weeks post-acceptance.
Audit and Financial Disbursement: Annually, based on submitted documentation.
Tips for a Successful Application
Preparation: Ensure all documentation is complete and accurate before submission.
Communication: Maintain regular contact with Hydro-Québec for guidance.
Documentation: Keep detailed records of all project activities and expenses.
Common Mistakes to Avoid
Incomplete Documentation: Ensure all required documents are submitted correctly.
Timing Issues: Adhere to all deadlines and timelines.
Lack of Detail: Provide comprehensive data and analysis in your reports.
What Happens After You Apply
Once your application is submitted, Hydro-Québec will review and provide feedback. If approved, you will receive a contract to finalize the SGEE implementation and begin audits. Financial support is contingent on meeting all program requirements.
Conclusion
Applying for the Electricity Management Systems program requires careful preparation and adherence to Hydro-Québec's guidelines. By following this guide, you can maximize your chances of receiving financial support to enhance your energy management systems. Begin your application today to take advantage of the significant opportunities for energy savings and operational improvements.
